Operations Coordinator

OPERATIONS COORDINATOR

Reports to: Finance Manager

Assignment: Fixed-term (PKWT)

Duration: months, with the possibility of a contract extension

Commencement: ASAP

Location: Jakarta, with possibility of travelling to project side

Remuneration: Based on Company regulations and salary scale

Applications: A cover letter outlining your suitability for the role

2) CV

Details of three professional referees

Application Deadline:   Sunday, 26 October 2025

About Widya Erti Indonesia:

Widya Erti Indonesia (WEI) is focusing on the education, agriculture, and community development sector by providing learning opportunities and empowering rural marginal communities to responsibly and sustainably care for environment. WEI project areas are in Sumatra, Kalimantan, Sulawesi, Java, and other part of Indonesia, with the head office located in Jakarta.

Objective:

Under supervisions of and report directly to Finance Manager and in coordination with Project Coordinator ensuring a project runs smoothly by managing timelines, coordinating resources, and facilitating communication to achieve timely and efficient project delivery within budget. key objectives include streamlining operational processes, monitoring progress against project plans, managing documentation and financial reports, resolving operational issues, and ensuring compliance with standards and procedures.

Duties and Responsibilities:

Under direct supervision and reports Finance Manager, s/he will be responsible for managing daily business activities of the Projects, in coordination with Project Coordinator maintain project timelines, facilitate efficient workflows, budget control, and act as a central communication point for internal, including

• Manage project finance documentation, records, and reports.
• Ensure each projects implements administrative, financial, logistical procedures, HR administrative in accordance with WEI's SOPs and donor requirements, including conduct regular review and validation on project financial reports.
• Perform as budget controller for the project and assist the Project Coordinator with budgeting, track project costs, and allocate personnel to optimize efficiency.
• Perform HR administration for local personnel or non-staff project personnel, including recruitment, and ensure the contract and payment are comply with project budgets and HR policies.
• Supervise Project Finance Officer and Procurement & Admin Assistant, to perform and produce quality and accurate work results.
• Responsible for the administration and logistic of project initiation and closure, including asset and inventory management.
• Support financial and project management audit.
• Proactively identify and address operational challenges, escalating issues and suggesting timely solutions.
• Promote adherence to donor regulations, project guidelines, company standards, and operational procedures to ensure quality and consistency.
• Coordinate meetings, manage team schedules, and facilitate communication between different divisions and project teams.
• Maintain project documentation, prepare status reports, and maintain accurate records of operational activities.
• Perform as a liaison between Home Office and Project Operations.

Selection Criteria (Qualification):

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent experience (Master's degree or professional certification is an advantage)
• Minimum 5 years of experience in NGO project finance/operations, including at least 2 years in a coordinator or other leadership role.
• Strong understanding and proven experience of NGO/foundation accounting and audit systems, financial management, procurement, and recruitment process.
• Familiarity with procedures of procurement, logistic, project administration, HR administration, and donor compliance.
• Familiarity with ERP and accounting software.
• A keen eye for detail to ensure accuracy in financial record-keeping and documentation.
• Ability to analyze data, identify issues, and propose sound solutions
• Strong organizational and time management skills to meet deadlines and prioritize tasks.
• Ability to work effectively in a team-oriented environment while also demonstrating independence.
• Good communications skills in English and Bahasa Indonesia.
• Proficient in MS Office.

How to Apply:

Please send cover letter and CV describing your qualities and experiences to with "Operations Coordinator_Full Name" in the subject line, and please using this format for your file, Full Name_CV or Full Name_Application, (i.e. Luna Maya_CV, Luna Maya_Application).

Only shortlisted candidates will be contacted directly