Office Management Assistant Manager

6 days ago

Jakarta, Jakarta, Indonesia Indodana Full time

Company Description

Job Description

  • Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
  • Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
  • Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
  • Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
  • Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
  • Support the procurement and distribution of office supplies and equipment needed for daily operations.
  • Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
  • Review and ensure the completeness and timely processing of office lease agreements.
  • Oversee and manage the team's financial activities, including the proper use of petty cash and cash advances.
  • Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
  • Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Qualifications

  • Bachelor's degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
  • Minimum 5 years of experience in General Affairs.
  • At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
  • Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
  • Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
  • Skilled in budget management, petty cash handling, and internal financial reporting.
  • Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
  • Able to develop and update SOPs and prepare systematic periodic reports.
  • Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
  • Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
  • Able to work under pressure and resolve issues quickly and effectively.
  • Detail-oriented in documentation and filing.

Nice to Have :

  • Experience supporting internal and external audit processes (OJK, ISO, etc.).
  • Certifications related to OHS/HSE, facility management, or project management.

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