Personal Assistant

1 day ago

North Kuta Bali Indonesia Bali Jobs Recruitment Full time


Our client is a villa-development company based in Kerobokan, Bali. They are seeking a highly capable Personal Assistant to support both their family household and multiple businesses. The ideal candidate is exceptionally organised, proactive, and able to manage a wide range of administrative, household, and family-related responsibilities with professionalism and discretion. This role requires someone who thrives in a dynamic environment, communicates clearly, anticipates needs before they arise, and can confidently manage tasks, people, and schedules across both personal and business domains.

Requirements:

  • Minimum 2 years of experience as a Personal Assistant or in a concierge/organisational role within a hotel or similar business

  • Strong task management and communication skills

  • Excellent English (spoken and written) is essential

  • Extremely proactive mindset with the ability to think ahead and always stay productive

  • Experience as a Personal Assistant, Executive Assistant, Concierge, Hotel Guest Relations, or similar organisational role

  • Highly organised, detail-oriented, responsible, and efficient

  • Ability to manage multiple tasks simultaneously and prioritise effectively

  • Confidence using organisational apps and digital tools (e.g., Trello, email, calendars)

  • Comfortable overseeing staff and giving direction when required

  • Ability to work closely with a family while maintaining a positive, professional attitude

  • Must love dogs and be comfortable assisting with their care

  • Discreet, trustworthy, and capable of handling confidential information

Key Responsibilities:

Household Management

  • Oversee all household staff, including housekeepers, cleaners, chef, driver, and casual workers.

  • Ensure all staff complete tasks correctly and maintain high standards.

  • Create and maintain household task lists and schedules.

  • Organise dry cleaning, home maintenance, repairs, and household errands.

  • Manage purchasing of household supplies, groceries, online orders, medical supplies, and more.

  • Assist with the care and coordination of two dogs, including feeding, walking, grooming appointments, and vet visits.

  • Continuously find ways to improve household organisation, efficiency, and cleanliness.

Family Support & Children's Coordination

  • Communicate with the children's schools regarding events, timetables, meetings, requirements, and necessary paperwork.

  • Manage school schedules, extracurricular activities, pickups, drop-offs, and transport coordination with the driver.

  • Organise family activities, appointments, outings, and travel preparation.

  • Proactively arrange health-related tasks such as supplements, appointments, routines, and overall family wellbeing.

Business Administration & Executive Support

  • Manage and organise business meetings, calendars, appointments, and reminders for both principals.

  • Assist with tasks related to multiple companies and ongoing projects.

  • Book hotels, restaurants, activities, and business travel arrangements.

  • Handle online payments, petty cash, and monthly reconciliation of receipts.

  • Maintain digital organisation through tools such as Trello, email, WhatsApp, calendars, and digital filing systems.

  • Ensure deadlines are consistently met by remaining proactive, anticipating requirements, and addressing needs before they arise.

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