Personal Assistant to Chief Executive Officer

4 days ago

Indonesia Ahti Interiors Full time 120,000,000 - 240,000,000 per year

We are seeking a highly organized, discreet, and proactive Personal & Executive Assistant to provide comprehensive support to a busy professional couple. This hybrid role combines traditional executive assistance — managing calendars, communications, and logistics — with personal support, ensuring both business and private life run seamlessly. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and has impeccable attention to detail.

Tasks

Key Responsibilities

Executive Support

  • Manage complex calendars, appointments, and travel itineraries across multiple time zones.
  • Coordinate meetings, calls, and follow-ups with internal and external stakeholders.
  • Handle confidential correspondence and prepare briefing materials, reports, and presentations.
  • Support with document management, expense tracking, and administrative workflows.
  • Liaise with business partners, investors, and service providers in a professional and polished manner.

Personal Support

  • Oversee household management (scheduling maintenance, deliveries, staff coordination).
  • Manage personal appointments (medical, beauty, wellness, social, etc.).
  • Coordinate travel, dining, and leisure bookings for the couple and guests.
  • Support in property administration (rentals, payments, renewals, insurance, etc.).
  • Handle gifting, event planning, and seasonal organization (holidays, birthdays, etc.).
  • Run errands and assist with general life logistics as required.
Requirements

Skills & Qualities

  • Exceptional organization and multi-tasking ability.
  • Discretion, emotional intelligence, and integrity.
  • Strong written and verbal communication skills.
  • Tech-savvy (Google Workspace, WhatsApp Business, Notion, Excel, and scheduling apps).
  • Calm under pressure with a proactive, solution-oriented mindset.
  • Polished, well-presented, and adaptable to both formal and informal environments.

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