Vendor Liaison

Job Title: Vendor Liaison/Event Production Specialist

Location: Bali, Indonesia

Job Type: Full-Time

Job Description

Join our dynamic team as a Vendor Liaison/Event Production Specialist and play a pivotal role in ensuring the success of our wedding events. As a key contact between our wedding organizer and vendors, you will manage relationships, coordinate logistics, and ensure every event detail is flawlessly executed.

Key Responsibilities:

1. Setup and Styling:

2. Assist with the setup of ceremony and reception spaces, including decor, signage, furniture, and table settings.

3. Ensure all elements align with the couple's vision and the event timeline.

4. Vendor Coordination:

5. Liaise with vendors (e.g., florists, photographers, caterers) to ensure timely arrivals and seamless integration of services.

6. Act as the primary on-site contact for vendors during setup and throughout the event.

7. Guest Assistance:

8. Welcome and direct guests to designated areas, ensuring they feel comfortable and informed.

9. Manage guest-related concerns or requests professionally and promptly.

10. Timeline Management:

11. Monitor and adhere to the wedding day schedule, making adjustments as necessary.

12. Coordinate key moments, such as the ceremony start, speeches, and first dance, ensuring everyone is in place.

13. Problem-Solving:

14. Address last-minute changes or challenges calmly and efficiently.

15. Communicate effectively with the team to resolve issues without disrupting the event.

16. Event Supervision:

17. Oversee transitions between event stages, such as the ceremony to the reception.

18. Ensure all areas are tidy, functional, and meet safety standards.

19. Pack Down:

20. Assist with packing down decor and equipment after the event.

21. Coordinate the return of hired items to vendors, if applicable.

Skills and Qualifications:

• Strong organizational and time-management skills.
• Exceptional communication and interpersonal abilities.
• Problem-solving mindset with a calm demeanor under pressure.
• Flexibility to adapt to changing situations and priorities.
• Ability to work as part of a team and independently when required.

Requirements

• Bali Based
• Must be proficient in English (spoken and written)
• Proven experience in vendor management or event coordination (experience in the wedding industry is a plus).
• Availability to work on weekends and evenings.
• Physical stamina for lifting and moving event equipment.
• Prior experience in event coordination or customer service is preferred but not required.
• Excellent communication and negotiation skills.
• Passion for weddings and event planning.
• Team player with a positive and proactive attitude.

Benefits

• Competitive net salary and benefits.
• Hybrid work setting
• Opportunity to work in a creative and exciting industry.
• Career growth and professional development opportunities.
• A supportive and collaborative team environment