Business Support Specialist

3 days ago

Tangerang, Banten, Indonesia Eka Jaya Group Full time

Shape Your Bright Career with Us

Eka Jaya Group (Hanasui, NCo) is #Hiring for the
Business Support Specialist / Executive Assistant
position

About Us:

Eka Jaya Group is a leader in the beauty industry, proudly home to premium brands Hanasui and NCo. Since our establishment in December 2016, we've built a strong foundation based on our core values: Integrity, Compassion, Innovation, and Customer Satisfaction (IC²). With our own private factory, we guarantee superior product quality, timely delivery, and competitive pricing.

We're seeking passionate individuals to join our dynamic team as we continue to grow and strengthen our brands in the beauty industry.

Position: Business Support Specialist / Executive Assistant.

Work Location: Alam Sutera, Tangerang.

Job Requirements:

  • Bachelor's degree in Business Administration, Communications, or related field
  • 3–5 years' experience as an executive or personal secretary supporting a C-level executive
  • Expertise in complex calendar management, high-level meeting coordination, and travel logistics
  • Excellent written and verbal communication skills in Bahasa Indonesia and English
  • Advanced proficiency in MS Office (Word, Excel, PowerPoint) and calendar/travel tools
  • Experience in Beauty, FMCG, or Pharmaceutical industries is advantageous
  • Impeccable discretion, professionalism, and the ability to handle sensitive information

Job Responsibilities:

  • Minutes of Meeting (MOM) Management:
    Accurately record, draft, and circulate Minutes of Meetings for board, executive, and client meetings, capturing key discussions, decisions, and action items.
  • Meeting Support:
    Prepare executive briefing materials, presentations, agendas, and detailed minutes; ensure follow-up on action items.
  • Calendar & Schedule Management:
    Proactively coordinate and optimize the BOD's appointments, board meetings, and external engagements.
  • Communication Handling:
    Screen and prioritize calls, emails, and correspondence; draft and dispatch responses on behalf of the BOD
  • Customer Care & Relationship Management:
    Handle customer inquiries, feedback, and escalations with discretion, ensuring prompt resolution and alignment with company standards.
  • Liaison & Coordination:
    Act as the primary point of contact between the BOD and internal/external stakeholders, ensuring seamless communication.
  • Document Preparation:
    Draft, proofread, and format high-impact reports, speeches, letters, and board materials with precision.
  • Confidential Assistance:
    Handle personal and professional errands, maintain confidential files, and support ad-hoc BOD needs.
  • Event Planning:
    Assist in organizing high-level corporate events, investor meetings, and exclusive executive retreats.

Why Join Eka Jaya Group?

At Eka Jaya Group, we empower our team members to learn, grow, and make an impact. If you're seeking an exciting opportunity in a dynamic, fast-paced environment, #EJINIAN is the place for you Join us and be the right hand that keeps Hanasui and NCo reaching new heights.

Upsize your career with us at #LIFEatEJI

Let's #EJITOTHEMOON together

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