Personal Assistant to Director

18 hours ago

West Jakarta Jakarta, Indonesia PT Mitra Wira Pratama Full time

Position Overview

The Personal Assistant to the Director will provide high-level administrative and operational support to ensure the Director's day-to-day activities run efficiently. This role involves managing schedules, handling correspondence, coordinating with internal and external stakeholders, maintaining accurate project and contract documentation, and supporting negotiations with vendors and partners. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality at all times.

Quaifications:

  • 2–3 years of experience as a Personal Assistant or Executive Assistant.
  • Preferably with experience in the property or real estate industry.
  • Strong administrative, coordination, and organizational skills.
  • Excellent English communication skills (written and verbal).
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Willing to travel for business trips when required.
  • Able to work independently, manage multiple priorities, and handle confidential information with discretion.
  • Work from Office

Key Responsibilities:

  • Manage and maintain the Director's schedule, calendar, meetings, and travel arrangements.
  • Handle executive communications, including phone calls, emails, and correspondence with clients, partners, and internal teams.
  • Coordinate and liaise with architects, contractors, and other project stakeholders to ensure timely delivery of project milestones.
  • Maintain accurate records of project documentation, contracts, and correspondence.
  • Support the negotiation of contracts, leases, and agreements with vendors, contractors, and other third parties.
  • Prepare and organize meeting agendas, presentation materials, reports, and official documents as required.
  • Act as a liaison between the Director, management, stakeholders, and external parties.
  • Ensure deadlines are met by tracking key deliverables and providing timely reminders.
  • Uphold a high standard of professionalism, discretion, and confidentiality in all matters.

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