School Admin

2 weeks ago

Jakarta, Jakarta, Indonesia Kinderfield School, Cibinong Full time

To provide administrative and clerical support to ensure efficient operation of the school office and to assist students, parents, and staff with administrative needs in a professional and organized manner

Key Responsibilities :

Administrative & Clerical Support :

  • Handle day-to-day administrative tasks such as filing, data entry, and correspondence
  • Prepare and manage school documents, reports, and records
  • Maintain accurate student and staff data in the school management system
  • Support coordination of meetings, schedules, and appointments

Front Office & Communication :

  • Serve as the first point of contact for parents, students, and visitors
  • Answer phone calls, respond to e-mails, and direct inquiries appropriately
  • Assist in distributing announcements, letters, and circulars

Financial & Inventory Assistance :

  • Support basic bookkeeping, billing, and payment records
  • Assist with procurement requests and inventory tracking (stationery, supplies, etc)
  • Ensure timely submission of financial and administrative documents

Academic & Student Support :

  • Assist teachers and academic staff with administrative needs (printing, attendance, materials, etc)
  • Support in preparing student reports, certificates, and other academic documents
  • Help coordinate school events, examinations, and registration processes

General Operations :

  • Maintain cleanliness, organization, and safety of the school office area
  • Coordinate with other departments (HR, Finance, Facilities) for operational needs
  • Support principal and management with other assigned tasks

Qualifications & Skills :

  • Bachelor's degree in Administration, Management, or related field
  • Experience in school administration or office work is preferred
  • Strong and excellent interpersonal and communication skills
  • Strong organizational skills and attention to detail
  • Ability to work in a fast-paced and child-friendly environment
  • Fluent in English (spoken and written)
  • Tech-savvy, creative, and up-to-date with social media trends
  • Comfortable working in a school environment and engaging with educators, students, and parents
  • Able to multitask, manage time effectively, and take initiative

  • Proficient in Google Workspace

  • Having a Responsible to Life attitude

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