Office Assistant

2 weeks ago

Jakarta, Jakarta, Indonesia OnlinePajak Full time 15,000,000 - 30,000,000 per year
About OnlinePajak

OnlinePajak is one of the fastest-growing startups in Indonesia. We are a non-typical SaaS Company, providing enhanced service to thousands of Indonesian taxpayers both individuals and companies

Since 2015 OnlinePajak, an Achilles Systems company, has created a new technology category by revolutionising the way companies and individuals process taxes, invoices, and payrolls in Indonesia. With more than 10% of the Indonesian economy using the OnlinePajak platform, the company benefits from a highly valuable partner ecosystem extending across multiple industries and sectors.

Backed by Sequoia Capital, Tencent, Warburg Pincus, VISA, Altos Ventures, Alpha JWC Ventures, Endeavour Catalyst, and Global Innovation fund, OnlinePajak is headquartered in Indonesia with a presence in Sydney and Singapore. 

Our Culture

At OnlinePajak, our most valuable resource is our people. We foster a culture of learning and development as a sustainability goal for the organisation. We are a diverse, ambitious team excited about what we do.

Our team comprises various cultural backgrounds and nationalities who are very passionate and driven to deliver high-quality products, services, and processes. If you are intelligent, creative, and passionate and would love to be part of our fun and supportive team, join us


Role Purpose

Ensure smooth daily office operations by managing attendance, meetings, supplies, and coordination with vendors and building management to maintain an efficient and welcoming workspace

Responsibilities

  • Daily Office Support (On-Site Attendance)
    • Comes to the office daily (no WFO rotation)
    • Registers new employees on the GoWork mobile app and manages daily pass quota for those without access cards
  • Attendance Management
    • Records manual attendance and lateness for employees on WFO schedules
  • Meeting Room Coordination
    • Manages both internal OP meeting rooms and GoWork meeting room booking
  • Meeting Support
    • Prepares beverages (water, tea, coffee) for meetings with external guest and handles cleanup afterward (including washing dirty dishes)
    • Order lunch for cases like offline Audit, DJP meeting, etc 
  • Office Supplies Management
    • Monitors and orders pantry and office supplies (coffee, paper, tissue, candies, etc.)
  • Document and Courier Handling
    •  Coordinates document delivery—either by courier or in-person—to various external offices across departments
  • Building Management Coordination
    • Handles correspondence with building management, including mailing services and parking registration

Requirements

  • Minimum of 3–5 years of experience in office administration, general affairs, or facilities management
  • Demonstrated ability to manage multiple administrative tasks with strong attention to detail and accuracy
  • Excellent communication, coordination, and interpersonal skills
  • Proficient in Microsoft Office applications and familiar with digital workplace tools.
  • Strong sense of responsibility, initiative, and service orientation in supporting daily office operations
  • Ability to work independently while maintaining a collaborative approach within a team environment
  • Proficient in English communication is a plus

  • Secretary (Administration & Office Support)

    2 weeks ago

    Jakarta, Jakarta, Indonesia Korea Development Bank (Jakarta Rep. Office) Full time 50,000,000 - 150,000,000 per year

    ResponsibilityProviding administrative and operational supportFinancial management for payments & budgetingPreparing monthly budget reports to HQ according to procedure by checking daily recordingAssisting in reporting to OJK [Debtor List, Activity Plan & Realization Report]Assisting in reporting to HQ [Representative Office Work Performance (quarterly),...

  • Office Administrative Assistant

    2 weeks ago

    Jakarta, Jakarta, Indonesia Enterprise Outsourcing Full time 20,000,000 - 40,000,000 per year

    WHAT MAKES US A GREAT PLACE TO WORKWe're a growing international group of companies with a strong focus on teamwork, innovation, and continuous improvement. Our people are at the heart of everything we do. We believe in creating an environment where individuals can learn, grow, and contribute meaningfully while being part of a supportive and professional...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Jakarta, Jakarta, Indonesia Jenama by GR GLOBAL Full time 120,000,000 - 200,000,000 per year

    Company DescriptionJenama by GR Global evolves from Rashif Indonesia and focuses on three major industries: Food & Beverage, Education, and Wellness. In the Wellness sector, the company collaborates with brands such as Calmo Medical, Bamed Clinic, and Rogue One to drive activewear and wellness initiatives. In Education, Jenama has developed innovative...

  • Administrative Assistant

    3 days ago

    Jakarta, Jakarta, Indonesia SMP (Sekolah Menengah Pertama) Full time

    Role DescriptionThis is a full-time, on-site role for an Administrative Assistant located in Jakarta. The Administrative Assistant will perform tasks such as organizing and maintaining school records, communicating with teachers and students, managing schedules, and supporting headmaster with administrative tasks. Other responsibilities may include answering...

  • Personal Assistant to Chief Executive Officer

    1 week ago

    Jakarta, Jakarta, Indonesia Jenama by GR GLOBAL Full time 2,000,000 - 6,000,000 per year

    Company DescriptionJenama, under GR Global, evolved from Rashif Indonesia and focuses on three industries: Food & Beverage, Education, and Wellness. The company partners with brands like Calmo Medical, Bamed Clinic, and others to promote wellness, while also collaborating with organizations to deliver educational initiatives such as Accelerate & LSCE. In the...

  • Personal Assistant

    3 days ago

    Jakarta, Jakarta, Indonesia PT Vanguard Energy Group Full time

    Requirements :Bachelor's degree in Business Administration or certification on secretary or office administrationAt least 3 years of corporate secretarial work with experience assisting higher-level stakeholdersFluent in English is a must, the ability to speak Mandarin would be a great advantageProven work experience as secretary and/or personal assistant,...

  • Assistant to Chief Executive Officer

    5 days ago

    Jakarta, Jakarta, Indonesia PT Good Sale Tech Full time

    Get To Know UsPT. Good Sale Tech was established in 2019 and focuses on the Beauty and Health Industry. PT Good Sale Tech has developed over 10 beauty products including Makeup, Skincare, Body care and Fragrance. Moreover, Good Sale Tech successfully developed its businesses in Indonesia, China, Malaysia, the Philippines, Thailand, and Vietnam.Job...

  • Executive Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia d-c70a-4e14-b6f5-df5883018f54 Full time $40,000 - $60,000 per year

    Company DescriptionCorporate multi industry i.e Retail, property, agriculture, hospitality and servicesRole DescriptionThis is a full-time hybrid role for an Executive Assistant based in Jakarta, Indonesia, with the flexibility of some work-from-home arrangements. The Executive Assistant will be responsible for providing top-quality executive support,...

  • Administrative Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia Jhpiego Full time 20,000,000 - 40,000,000 per year

    OverviewAdministrative Assistant will support procurement & administration activities for all projects in Indonesia. She/he will ensure that procurement & administration systems are maintained in an accurate and timely manner.ResponsibilitiesAssist Sr. Procurement & Admin Officer in processing the procurement from the field and Jakarta office, including...

  • Administrative Assistant

    7 days ago

    Jakarta, Jakarta, Indonesia Jhpiego Full time 20,000,000 - 50,000,000 per year

    OverviewAdministrative Assistant will support procurement & administration activities for all projects in Indonesia. She/he will ensure that procurement & administration systems are maintained in an accurate and timely manner.ResponsibilitiesAssist Sr. Procurement & Admin Officer in processing the procurement from the field and Jakarta office, including...