General Affair

6 days ago

Jakarta, Jakarta, Indonesia Jatis Mobile Full time

The GA & Purchasing Mid Officer will be responsible for managing daily
General Affairs operations
and
procurement activities
to ensure smooth office operations and business support. This role covers office facilities management, internal events (online and offline), basic office asset troubleshooting, vendor coordination, and the implementation of
Occupational Health & Safety (K3)
programs, including emergency preparedness and disaster mitigation.

Primary Scope – General Affairs (±60%)

  • Manage daily
    General Affairs operations
    to support business activities in an IT environment.
  • Ensure optimal operation of
    office facilities
    , including building, utilities, cleanliness, security, and company assets.
  • Prepare and operate
    company events
    , both
    online and offline
    , such as webinars, RUPS, town halls, client meetings, and internal events.
  • Ensure technical readiness of
    meeting and event equipment
    (audio, visual, and connectivity).
  • Perform
    basic troubleshooting
    for office equipment such as
    printers, scanners, and other office assets
    .
  • Monitor and coordinate the operation of
    CCTV systems and door access control
    .
  • Manage and supervise
    operational support teams
    , including Office Boys, Security, and other supporting personnel.
  • Implement
    Occupational Health & Safety (K3)
    programs, including:
  • Developing and executing
    Emergency Response Procedures
    .
  • Organizing
    fire drills
    , evacuation simulations, and safety awareness sessions.
  • Ensuring readiness of
    fire protection systems
    (APAR/fire extinguishers, fire alarms, safety signage, evacuation routes, and assembly points).
  • Supporting disaster mitigation for
    fire and earthquake
    scenarios and coordinating with relevant parties when necessary.

Secondary Scope – Purchasing (±40%)

  • Handle end-to-end
    procurement processes
    for goods and services.
  • Coordinate with
    internal users
    to understand procurement needs and specifications.
  • Source, evaluate, and manage
    vendors and suppliers
    .
  • Conduct
    price and service negotiations
    to ensure cost-effectiveness.
  • Manage purchasing administration, including
    quotations, Purchase Orders (PO), invoices, and documentation
    .
  • Ensure procurement activities comply with company
    policies and SOPs
    .

Job Requirements

  • Minimum
    Diploma (D3) or Bachelor's Degree (S1)
    in a relevant field.
  • Minimum
    2 years of experience
    in
    General Affairs and Purchasing
    .
  • BNSP K3 General Certification is mandatory
    .
  • Solid understanding of
    office operations and facilities management
    .
  • Basic technical knowledge of
    CCTV, door access systems, meeting/event equipment, and office IT assets
    .
  • Ability to perform
    basic troubleshooting
    for printers, scanners, and office equipment.
  • Experience in handling
    procurement processes
    and vendor coordination.
  • Familiarity with
    HRIS Talenta and/or Darwinbox
    is
    preferred
    .
  • Strong communication, coordination, and interpersonal skills.
  • Honest, detail-oriented, reliable, and able to
    work independently
    as well as in a team.

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