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Secretary (Contract Based 4 Month)

2 weeks ago

Jakarta, Jakarta, Indonesia PT Imecon Teknindo Full time

We are looking for a professional and well organized individual to join our team as a Secretary (4 Month Contract) to support operations during a maternity leave replacement, based in Jakarta.

RESPONSIBILITY:

  • Maintaining executive's agenda and assists in planning appointments, board meetings, conferences, etc.
  • Becoming point of collection for documents to be reviewed and signed by Executive Board and ensuring they are completed according to deadline.
  • Handling confidential documents and ensuring they remain secure.
  • Carrying out administrative duties around processing travel and expense reports for Executive Board.
  • Answering calls, taking messages and handling correspondence.
  • Attending meetings and taking minutes.
  • Preparing presentations or reports as assigned.
  • Coordinating travel and logistics arrangements for office personnel, both domestically and internationally.
  • Meeting and greeting visitors and VIPs at all levels of seniority and providing general assistance during visits and meetings (meeting agenda, rooms, lunches, etc).
  • Plans, organizes, coordinates, and supports events and workshops as required.
  • Maintaining good communication flow with IDH in the Netherlands.
  • Responsible for petty cash.
  • Responsible for office management

QUALIFICATION:

  • Possessing at least a Diploma degree in Secretary major.
  • Minimum 1 year experience in the related field.
  • Knowledge of project and stakeholder management is preferred.
  • Knowledge of sustainability issues in the commodities and landscape sectors is preferred.
  • Ability to make the necessary report, correspondence/documentations and follow confidentiality guidelines.
  • Ability to maintain an accurate calendar and make travel plans.
  • High level of proficiency with Microsoft Office.

Jenis Pekerjaan: Sementara

Panjang kontrak: 4 bulan