Senior General Affairs

1 week ago

Jakarta, Jakarta, Indonesia Simian Group Full time

Company Description

Simian Group is a technology-driven organization delivering mission-critical enterprise solutions. Our purpose is to empower progress and unlock potential for clients, governing operations, and employees through data-driven ecosystems. With expertise in data management, wealth management, and custodian solutions, we enable informed decision-making and sustainable growth. Guided by our INOV8 culture, we provide tailored technology solutions, consultancy, and training to drive exceptional value for all stakeholders.

Role Description

You will manage the end-to-end process of General Affairs and Procurement, ensuring efficiency and compliance:

General Affairs (GA):

  • Facility Management: Coordinate maintenance for office facilities (AC, electrical, plumbing, etc) and handle Ad-hoc employee facility complaints.
  • Operational Supervision: Conduct daily OB performance evaluations and verify OB overtime reports monthly (before the 15th).
  • Administrative Oversight: Execute BOP Mess claim verification twice a month and maintain full document management for vendor contracts and facility reports.
  • Escalation: Escalate unresolved facility issues or underperforming vendors to management.

Procurement:

  • Full Cycle Execution: Manage the process from receiving Approved Purchase Requisition Forms (PRFs) to Purchase Order (PO) generation and order placement.
  • Competitive Sourcing: For purchases above the internal threshold, the Procurement Officer (supported by this role) must obtain at least three (3) competitive quotes from qualified suppliers.
  • Verification: Ensure final supplier invoices are verified against the PO and collaborate on completing the Goods Received Note (GRN).
  • Record Keeping: Maintain accurate physical and electronic records of all procurement documentation (PRFs, quotes, POs, GRNs, invoices, correspondence).

Mandatory Qualifications (Strict Screening Criteria)

We will only process candidates who meet all the following criteria:

  • Minimum 3-5 years of direct experience in General Affairs and/or Procurement, preferably within the Technology or FinTech sector.
  • In-depth practical experience and strong knowledge of the full procurement cycle, including PRF, PO, GRN, and multi-quote sourcing (3+ quotes).
  • Proven ability to manage vendor contracts and ensure strict administrative compliance for internal audits.
  • Excellent organizational skills, proven experience in timely claim verification (twice monthly) , and adherence to periodic maintenance schedules (quarterly).
  • Experience with coordinating Ad-hoc large-scale office events or renovations.

General Qualifications:

  • Familiarity with office software and tools, such as Microsoft Office Suite and relevant administrative systems.
  • Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

Ready to ensure operational excellence at Simian? Apply now with your CV, highlighting your expertise in full-cycle procurement and GA compliance.

  • General Affair

    5 days ago

    Jakarta, Jakarta, Indonesia PT Creative Event Entertainment Full time

    Company DescriptionCEE (Creative Event Entertainment) is an Estate Management (SCBD Park) and Event Organizer. We specialize in crafting event ideas, products, and experiences to create memorable and impactful events for our clients. Our team of dedicated planners and creative minds work together to transform concepts into successful strategies.Role...

  • General Affairs

    2 weeks ago

    Jakarta, Jakarta, Indonesia PT LIUGONG FINANCE INDONESIA Full time

    General Affairs (Mandarin Speaker)We are looking for a proactive and detail-oriented General Affairs (GA) Staff who can support daily office operations, handle administrative tasks, and coordinate with internal and external stakeholders. Mandarin and English profieciency is amustfor communication with our partners and vendors.Key ResponsibilitiesChecking,...

  • General Affairs

    1 week ago

    Jakarta, Jakarta, Indonesia PT Doowang Indonesia Full time

    General Affairs (LSW Attorney Partners)To support the business projects, as required from time to time,To coordinate, assist, and help managing or organizing all business functions and activities.Handling and or supporting for other department within the organization;All duties as assigned by Director himself.Keeping and maintaining an accurate and...

  • General Affairs

    1 week ago

    Jakarta, Jakarta, Indonesia Samsung Electronics Full time

    Position SummaryWe're looking for passionate and adaptable General Affairs to join our team. Ideal candidates should have a strong experience in understanding of Manage General Affair's functions from strategic planning to implementation, ensuring adherence to timelines and quality standards.Role and ResponsibilitiesMaintain Office Facility Management,...

  • General Affair

    1 week ago

    Jakarta, Jakarta, Indonesia Jatis Mobile Full time

    The GA & Purchasing Mid Officer will be responsible for managing dailyGeneral Affairs operationsandprocurement activitiesto ensure smooth office operations and business support. This role covers office facilities management, internal events (online and offline), basic office asset troubleshooting, vendor coordination, and the implementation ofOccupational...

  • General Affairs Intern

    2 days ago

    Jakarta, Jakarta, Indonesia Fazz Full time

    About The Role : As a General Affairs Intern, you will play a hands-on role in supporting office setup and relocation activities. This position is highly operational and field-oriented, with a strong focus on coordinating office layout preparation, vendor supervision, and relocation-related tasks. You will work closely with internal stakeholders and...

  • General Affairs

    3 days ago

    Jakarta, Jakarta, Indonesia PT Lock & Lock Indonesia Full time

    About usPT Lock & Lock Indonesia is a subsidiary of the global consumer goods giant, Lock & Lock. As a leading provider of high-quality kitchen and home storage solutions, we are committed to delivering innovative products that simplify our customers' lives. With a strong focus on sustainability and customer satisfaction, we strive to create a positive...

  • General Affairs

    2 weeks ago

    Jakarta, Jakarta, Indonesia PT Lock & Lock Indonesia Full time

    About usPT Lock & Lock Indonesia is a subsidiary of the global consumer goods giant, Lock & Lock. As a leading provider of high-quality kitchen and home storage solutions, we are committed to delivering innovative products that simplify our customers' lives. With a strong focus on sustainability and customer satisfaction, we strive to create a positive...

  • General Affair

    1 week ago

    Jakarta, Jakarta, Indonesia PT. Sinar Jernih Suksesindo Full time

    PT Sinar Jernih Suksesindo (SJS) bekerja sama dengan perusahaan yang bergerak di bidang media televisi berita terkemuka berskala Nasional kini sedang mencari kandidat professional untuk mengisi posisi:General Affair (Pengganti Cuti)Kualifikasi :WanitaUsia Maksimal 30 TahunPendidikan Minimal D3 / S1Memiliki pengalaman sebagai GA atau Admin GA Lebih...

  • General Affair Supervisor

    2 weeks ago

    Jakarta, Jakarta, Indonesia PT Forecastle Indonesia Full time

    Qualifications:Minimum 5 years of experience in General Affairs with 1-2 years of experience as Leader / SupervisorStrong knowledge of end-to-end GA operations, including procurement, asset management, building maintenance, and utilities.Fluent in English with strong communication skills.Detail-oriented with proven ability to create, review, and analyze...