Administrative Assistant

2 weeks ago


Jakarta, Indonesia Canary Systems, Inc. Full time

The Administrative Assistant will fulfill general office and administrative tasks and assist the Indonesia Group Manager in various accounting-related activities. We are looking to immediately fill this full-time position in our Jakarta office.

**Responsibilities Include**:

- Create customer invoices
- Answering the phone / Reception
- Verification of receipts and accuracy of financial reports
- Post vendor invoices to QuickBooks
- Organize company events such as lunches and group meetings
- Organize vehicle maintenance
- Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building access keys
- Processes incoming and outgoing mail.
- Assists with ordering computers, accessories, supplies, and business cards for office employees
- Aids with new hire onboarding, this includes working with IT on all required new hire equipment along with a collection of IT equipment for employees exiting the company
- Coordinates safety and compliance programs for the office, including maintenance of office standards - bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits
- May assist with processing Accounts Payable and Sub queue invoices for the office
- May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis
- May be assigned to assist with our fleet management to ensure proper maintenance of the trucks.
- Maintains the inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed
- Other duties as required by business needs

**Expertise** Required**:

- 3+ years of experience
- Must be a self-starter capable of taking on tasks with little direction or supervision
- Must possess a high level of professionalism and a positive attitude when interacting with colleagues, clients, guests, and other employees in the office
- Word documents and developing PowerPoint presentations
- Must possess excellent interpersonal and written and verbal communication skills
- Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
- Must be able to prioritize assignments with mínimal supervision along with time management, resourcefulness, fine attention to detail and follow-through
- Must be a strong team player
- Must be able to use discretion and confidentiality
- Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed

**Person Best Suited to Position**:

- Excellent communicator
- Highly organized
- Detail oriented
- Self-motivated

**What we offer**:

- Work in a highly motivated team of professionals.
- Career and growth opportunity.
- Competitive salary and benefits.



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