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Wedding Planner Assistant

2 weeks ago

Denpasar, Indonesia Bali.Love Full time

Bali.Love is an Australian wedding company based in Bali and now looking for Wedding Planner Assistant as part of our growing company

**Reporting to**: Wedding Planner / Operations Manager

**Job Summary**:
As a Wedding Planner Assistant, you will provide essential support to the Lead Wedding Planner in organizing and coordinating all aspects of weddings. Your role will involve assisting with planning, logistics, and execution to ensure the couple's vision is realized and their special day runs smoothly.

**Key Responsibilities**:

- **Planning and Coordination**:
Assist the Wedding Planner in meeting with couples to understand their vision, preferences, and requirements for their wedding.Help create detailed wedding timelines and schedules, ensuring all elements are accounted for and coordinated.
- **Vendor Management**:
Coordinate with Vendor Liaison in researching, contacting, and coordinating with various vendors, including florists, caterers, photographers, and entertainment.Help manage vendor contracts, payments, and follow-ups to ensure all services are confirmed and on track.
- **Logistics and Setup**:
Assist in coordinating venue setup and tear down, ensuring all decorations, seating arrangements, and other details are executed according to plan.Help manage the logistics of the wedding day, including transportation arrangements for the couple, wedding party, and guests.
- **Event Execution**:
Be present on the wedding day to assist with coordination and ensure everything runs smoothly.Address any unexpected issues or last-minute changes, providing solutions and keeping the Lead Wedding Planner informed.
- **Guest and Bridal Party Assistance**:
Assist with guest management, including seating arrangements, special requests, and ensuring guests are informed and comfortable.Provide support to the bridal party, helping with attire adjustments, managing personal items, and attending to any needs that arise.
- **Administrative Tasks**:
Help maintain accurate records of wedding details, budgets, and timelines.Assist with managing communication between the couple, vendors, and the Lead Wedding Planner.**Requirements**:
- Must be Denpasar, Bali based.Must be able to speak & write in English proficientHas at least 1 year experience in event planning, hospitality, or a related field is preferred.Strong organizational and multitasking skills.Excellent communication and interpersonal skills.Ability to remain calm and composed under pressure.Attention to detail and a proactive approach to problem-solving.Flexibility with working hours, including weekends and evenings as required.
- Proficiency in Microsoft Office and other relevant software.

**Working Conditions**:
This role requires standing for extended periods and the ability to handle a fast-paced environment.
- Flexibility in working hours, including early mornings, late evenings, and weekends, especially around wedding dates.

**Benefits**:
- Hybrid work environmentBPJS KesehatanOpportunity to learn & grow as a hotelier
- Allowance during Wedding Day