Vendor Liaison

**Job Title**:Vendor Liaison

**Location**: Bali, Indonesia

**Job Type**: Full-Time

Join our dynamic team as a **Vendor Liaison** and play a pivotal role in ensuring the success of our wedding events. As a key contact between our wedding organizer and vendors, you will manage relationships, coordinate logistics, and ensure every event detail is flawlessly executed.

**Key Responsibilities**:

- **Setup and Styling**:

- Assist with the setup of ceremony and reception spaces, including decor, signage, furniture, and table settings.
- Ensure all elements align with the couple’s vision and the event timeline.
- **Vendor Coordination**:

- Liaise with vendors (e.g., florists, photographers, caterers) to ensure timely arrivals and seamless integration of services.
- Act as the primary on-site contact for vendors during setup and throughout the event.
- **Guest Assistance**:

- Welcome and direct guests to designated areas, ensuring they feel comfortable and informed.
- Manage guest-related concerns or requests professionally and promptly.
- **Timeline Management**:

- Monitor and adhere to the wedding day schedule, making adjustments as necessary.
- Coordinate key moments, such as the ceremony start, speeches, and first dance, ensuring everyone is in place.
- **Problem-Solving**:

- Address last-minute changes or challenges calmly and efficiently.
- Communicate effectively with the team to resolve issues without disrupting the event.
- **Event Supervision**:

- Oversee transitions between event stages, such as the ceremony to the reception.
- Ensure all areas are tidy, functional, and meet safety standards.
- **Pack Down**:

- Assist with packing down decor and equipment after the event.
- Coordinate the return of hired items to vendors, if applicable.

**Skills and Qualifications**:

- Strong organizational and time-management skills.
- Exceptional communication and interpersonal abilities.
- Problem-solving mindset with a calm demeanor under pressure.
- Flexibility to adapt to changing situations and priorities.
- Ability to work as part of a team and independently when required.

**Requirements**:

- Bali Based
- Proven experience in vendor management or event coordination (experience in the wedding industry is a plus).
- Availability to work on weekends and evenings.
- Physical stamina for lifting and moving event equipment.
- Prior experience in event coordination or customer service is preferred but not required.
- Excellent communication and negotiation skills.
- Passion for weddings and event planning.
- Team player with a positive and proactive attitude.

Ability to commute/relocate:

- Denpasar: Reliably commute or planning to relocate before starting work (required)