Senior Facility Coordinator

4 days ago

Jakarta, Indonesia JLL Full time

JLL supports the Whole You, personally and professionally.
Title
Senior Facilities Coordinator
Business unit
Jones Lang LaSalle
Reporting to
Site Lead - Facility Manager (ID - Jakarta)
Key stakeholders
Various client key stakeholders based at Merck offices, located at TB Simatupang (near Pasar Rebo & Lenteng Agung)
Duties & responsibilities
Job overview
Work well in the team to meet KPI and SLA delivery to client.
Compliance and Administration
Comply with site EHS & Security requirement
Ensuring all available RA are in the correct template & guidance
Be a local member of Emergency Response Team & Local Dawn Raid Team
Monthly inspection & CAPA follow up
Draft new client and update SOP/WI when required
Ensure all vendors documents are up to date and compliance
Incident reporting and EHS stats updates
Other tasks assigned by Client & Site Lead.
Operation
Engage with users and build rapport
Routine engagement with stakeholders
Routine meetings with vendors, ensure support and vendor management as set out in KPI and meet SLA
Carries out few security processes such as, but not limited to: Access Cards, CCTV, Utilization & Occupation data
Manages canteen supplies & vendors
Consumables review and negotiation with vendors
Sustainability initiatives discussion and execution
Finance & Procurement
Source & get the best offer
Draft quotation & getting approval from stakeholder
Raise Purchase Requisition in various platform and ensure Purchase Order release
Invoice monitoring & tracking
Liaise with respective counterpart for any queries or issues raised
Licensing tax processes (i.e. billboard tax)
Employee Specifics
- A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client.
Strong communication skill both in Bahasa Indonesia and English, both written and speaking. Ability to confidently interact with all levels of the organizations.
At least 3yrs experience in FM Related industry
Strong Microsoft Office skills with tech savvy knowledge
High attention to detail, especially numbers
Self-motivated and able to work under pressure
Critical Competencies for Success
Client Focus & Relationship ManagementDemonstrates proactive & professional approach to customer service and stakeholder engagement
Ability to manage conflict and balance between client and firm requirements.
Has a customer service-oriented attitude.
Ability to be flexible and accommodating in approach and work with changing situations on a regular basis.
Organizational SkillsExcellent planning & organizational skills to prioritize work and meet tight deadlines
Proven ability to manage multiple and complex operational & other matters on a daily basic
Firm First MindsetAble to cooperate and work well with others to meet targets
Support the team effectively as and when needed
Proven ability to commit to flawless execution while complying with firm’s procedures and standards
Key skills
Problem-solving skills and capacity to deal with ambiguity as well as ability to effectively deal with stressful situations
Able to work independently, self-motivated; confident & energetic
Flexible - able to adapt to rapidly changing situations
Goal-oriented - able to focus on meeting all performance targets
Strong communicator - possesses strong verbal & written communication skills (English & Bahasa Indonesia)
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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