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CEO Secretary

4 months ago

Jakarta, Indonesia AIA Full time

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
- It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030._
- And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business._

Sound like you? Then read on.

About the Role

Responsible for providing secretarial / administrative support to executives
- To assist in Chief Executive Officer managing and coordinating and maintaining daily schedules (meeting arrangement with client/ prospect, foreign visitor arrangement, travel arrangement and accommodation and coordinate related arrangements including for relevant Company visitors); composing business correspondence and follow them up; liaising with other Departments to generate requested outcomes and any other secretarial duties.
- Exercise confidentiality, tact and diplomacy in supporting the executives
- Arranging Chief Executive Officer meetings, issue agendas, attend internal meetings, take minutes, gathers information, contacts meeting participants and distribute approved minutes as directed and follow them up.
- Processing travel request form, travel expense claim, entertainment claim form, to monitor GOE & VE expenses expenditure with the GOE & VE budget by year end; ensure all expenses are within budget and approved by Chief Executive Officer related to budget; ensure all administration required is performed according to procedures.
- Provide office support of Chief Executive Officer in order to ensure efficiency and effectiveness (monthly request : printing, stationary IT and Non IT, promotions merchandise, stamp duty, kitchen expense, office equipment), to monitor and prepare inventory report for CEO Office.
- Participate in the development and implementation of secretarial standards, policies and practices for AIA
- To perform other related duties as required.
- Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives._