Coordinator I
6 months ago
**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**
**JOB TITLE: COORDINATOR I - PROCUREMENT**
**KEY RESPONSIBILITIES**:
- Perform administrative and operational support activities for the Procurement team to ensure an effective operation of the function. Support senior level managers and supervise other clerical staff. Possesses advanced computer skills along with the ability to train others on system usage and daily activity operation.
- Comply with HSSE policy, procedures and legislation performance of duties.
- Perform general clerical duties such as such as maintaining general files, typing, data entry, completing and processing standard purchasing forms, preparing correspondences, arranging meetings with vendors and internal stakeholders, fielding telephone calls and other general office duties etc.
- Coordinate and schedule internal and external meetings and appointments as requested.
- Prepare periodic reports including ISL, PO log and any other reports as required etc
- Assist in the arrangement of travel itineraries for Business Trips.
- Arrange stationary resources for the project procurement team.
- Review and Validate employee travel expense reports against supporting documents and coordinate with accounts and project management for the approval and process of the claim.
- Follow up on all office activities as and when requested by supervisor.
- Update vendor database, including all new vendor details and changes in any existing vendor particulars.
- Prepare and post RFQ documents with all attachments.
- Prepare Letter of Award (LOA), Purchase Order (PO) and Change Orders (CO) as and when requested by the Procurement Engineer.
- Prepare and compile project review meeting reports as and when requested by the supervisor.
**ESSENTIAL QUALIFICATIONS AND SKILLS**:
- Bachelor in Science or Commerce or Arts with 10 years relevant experience preferably in EPC - Oil & Gas industry or in the construction industry.
**#LI-MS1
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