Senior Finance Assistant

3 months ago


Jakarta, Indonesia UNESCO Full time

OVERVIEW
**Parent Sector**: Field Office
**Duty Station**: Jakarta
**Classification of duty station**: filter12
**Standard Duration of Assignement**: filter13
**Job Family**: Administration
**Type of contract**: Non Staff
**Level**: Level 4
**Duration of contract**: 1 year
**Application Deadline (Midnight Paris Time)**: 13-OCT-2024
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director & Representative of the UNESCO Regional Office in Jakarta, the guidance and direct supervision of the Finance and Administrative Officer (AO), the Snr. Finance Assistant shall undertake administrative & financial tasks ensuring adherence to UNESCO financial rules, policies and controls. S/he shall work closely with other team members to ensure to ensure effective and efficient service delivery. The incumbent shall perform the following duties and responsibilities:
Long Description
**FINANCIAL**:

- Responsible for the processing of financial transactions in line with established financial rules and regulations. Co-ordinates with others on related issues during transactional processing.
- Reviews incoming payment requests, scrutinizes supporting documents for relevancy, completeness & accuracy in line with applicable policies, procedures, rules and regulations.
- Conduct pre-qualification of payment request posting eligibility reviews within delegated authority in accordance with established financial rules and policies ensuring due diligence, adherence and compliance to controls.
- Verifies accuracy of payment/wire postings. Audits transactional activity to ensure accuracy of disbursement postings and adherence to relevant financial regulations and internal practices.
- Conduct pre-periodic reviews and analysis of accounting data. Identifies anomalies and initiates corrective action as appropriate. Flags complex matters and issues that may impact financial risks/liability to the supervisor for guidance.
- Analyzes and monitors open Outstanding items (ULOs) in travel, FRN, Contracts, SES, & unposted payments. Initiates corrective action.

Long Description
**BUDGETING**:

- Assists Administrative Officer (AO) in budget preparations. Undertakes research and consolidates cost estimates for Budget proposals development.
- Assists AO in budget execution and expenditure monitoring/reporting.
- Ensures procurement requisitions are in line with authorized budgets and agency financial rules and regulations.
- May certify financial commitments and payments (where applicable) within delegated authority ensuring adherence to established Controls & budget availability.
- Assists in cash flow computations to guide periodic replenishment.
- Liaises with BFM/AP and other units on outstanding payment items and rejected payment instructions.

Long Description
**GENERAL**:

- Extracts financial data from SAP. Runs various reports for management review as requested.
- Responds to queries. Drafts correspondence in relation to budgetary and financial matters for management review and/or internal clients/stakeholders.
- Supports AO office in enforcing quality assurance standards particularly with regard to IPSAS financial accounting transacting, ensuring adherence to established checks & controls.
- Ensures all relevant supporting records are maintained online in SAP and DUO backend for audit trail.
- Drafts or prepares correspondence to respond to inquiries in respect to relevant financial and budgetary matters. Maintains up to date e-files.
- Assists with data collection and analysis, preparation of data presentations and reports for information sharing. Responds to queries and contributes to knowledge building and management.
- Supports review of travel & procurement requests in accordance with ADMIN manuals and agency financial rules.
- May provide logístical and administrative backstopping support as necessary.
- Performs other related duties as required by Unit Chief.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Making quality decisions (M) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
**Education**:
Bachelors degree in the field of Finance or Accounting. Business Administration degree may be considered with course work in finance and/or accounting.
**Work Experience**:

- 5 - 8 years progressive experience in finance, budget or accounting or business administration.
- Demonstrated knowledge of accounting principles with experience in Enterprise Resource Planning (ERP) financial systems.
- Progressive experience in payment and payroll posting, accounts reconciliations and financial reporting.
- Ability to extract, interpret, analyze, and format data across all finance & budget functions.

**Sk


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