Administration Support

3 weeks ago


Jakarta, Indonesia Takeda Pharmaceutical Full time

**Activities and Responsibilities**

**Sales Support Administration**
- Making of Official Letter (such as sponsorship letter, speaker/moderator agreement, guarantee letter, institution letter, offering letter, etc)
- Verification process of Travel Order (TO) for HCP's, and Travel arrangement: -arranging of flight schedule, accommodation, ground transportation (if needed) and Issued, align with Transportation Takeda vendor.
- Receive & tracking the Invoice from travel agent, and ensure all documents to be matched with Travel Order (TO), Example: Pass thru, Copy Ticket, Voucher Hotel, Tax, etc.
- Follow Up Sales Team including the relevant departments, related to documents that have been approved by head of Business Unit.
- Follows up on payments to all relevant external parties such as HCPs and association and vendors

**Marketing Support Administration**
- Provide on-site support to brand owners during selected marketing events such as exhibition booths, sympo, or stand-alone events for hotel, restaurant, etc coordination
- Manage Vendor Promat & Events, payment to finance, and maintain stocking in BU warehouse (if any)

**Internal BU**
- Support on travel arrangement/ Business Travel e.g Head of vaccine or respective managerial positions by creating of Travel request (TR) & Travel Order (TO) for domestic and international travelling.
- Filling all documents is complete and well organized for audit purposes (if any)
- Manage and prepare internal BU team meeting e.g venue, accommodations, logistics etc.
- Ensure all related to all administration work is comply with Takeda Ethics & Compliance.

**Job Specification**
- Min. Diploma Degree: Secretary, Business administration, or related major.
- Experienced as Administrator min 1 year.
- Good computer literacy
- Good English communication, both in written and verbal

**Locations**:
Jakarta, Indonesia

**Worker Type**:
Employee

**Worker Sub-Type**:
Fixed Term (Fixed Term)

**Time Type**:
Full time



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