Executive Secretary

3 weeks ago


Jakarta, Indonesia Mitra Integrasi Informatika Full time

**Job Requirements**:

- At least 2 years working experience as Executive Secretary.
- Good in English.
- Having a team player attitude.

**Job Descriptions**:
Tugas Utama Sekretaris Direksi:

- Make TRA, Settle TRA
- Make Travel arrangements for management (Booking Penerbangan & Akomodasi)
- Create PCV
- Create Personal Claim for Credit Card

Tugas Administratif lain:

- Order ATK Via GAS (Sometimes Direct Order to vendor)
- Administer the Online Taxi process for all of SOLTIUS employees.
- Receive Trips Details File, Invoice File and Faktur Pajak from Online Taxi company and upload into System. Print out Invoice, Faktur Pajak & Trip Details files from System and provide to Finance.
- Make Travel arrangements for all Soltius staff, including air ticket bookings, train ticket bookings, and hotel booking directly to Travel Agent & Traveloka (Sometimes Issued after office hour & Weekend Time)
- Maintain Soltius Corporate Legal Documents with Legal MII
- Print contact, sign to BOD, delivers to customer and update to system

Tugas2 lain meliputi:

- Ensure that meeting rooms are clean and properly supplied in order to receive guests (whiteboard markers erasers aqua supply chairs etc).
- Maintaining the office by ensuring office working systems are all operating properly (printers, scanner, photocopier.) and dealing with issues as they arise in a timely manner.

**Competencies**:
TEAM ORIENTATION

RESPONSIVE TO CUSTOMERS/ OTHER PARTIES

DRIVE

COMMUNICATION

SELF CONTROL & CONFIDENCE

FLEXIBILITY


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