Human Resources Specialist

6 months ago

Jakarta, Indonesia Management Sciences for Health (MSH) Full time

The HR Specialist is responsible for the onboarding process, the HRIS management providing overall administrative, logístical, and coordination support to the Country HR team. They support the Country HR Manager and assists with the coordination of activities initiated by and pertaining to project offices. The HR Specialist is responsible for a full range of duties including, but not limited to: processing employment letters and terms of assignments, updating the HR database and creating reports, preparing correspondence and presentations, and acting as a resource person for answering HR inquiries, The HR Specialist will be involved in additional HRM projects, as requested. The HR Specialist is aware of and adheres to human resources-related laws and regulations and with MSH’s Procurement Integrity standards. They handle information and documents relevant to human resources with a high degree of confidentiality, discretion, and attention to detail.

SPECIFIC RESPONSIBILITIES
- Prepare and coordinate the new hire on-boarding process, ensuring that:

- all new staff receive the new staff information pack before they report to work
- ensuring that employees have identity/health insurance cards and have completed the relevant enrollment forms
- processing work permits for expatriate staff
- orientations are conducted as per schedule; interim orientation within the first week of new hire employment, and general orientation on a monthly basis
- follow up with the supervisor and the new employee to ensure that the process has been completed
- weekly update of the onboarding tracker
- Responsible for HRIS management by processing employment actions in the appropriate HRIS system when changes are made to an employee’s status, entering the updated information into the HR database and payroll and sending appropriate communications to the employees.
- Manage the staff personnel file to ensure that all information is accurate and up-to-date in a timely and accurate manner. Audit files annually. Routinely file documents and ensure files are complete at all times.
- Responsible for management of all MSH Indonesia leave records ensuring that all leave requests are authorized by supervisors, verified by supervisors and accurately captured in the leave database. During the payroll processing period, verify leave information in the time sheets to ensure that it is accurately captured. Share the leave information with staff on a weekly basis.
- Coordinates with HR Manager on the administration of the benefits program. Responsible for ensuring employee medical insurance information is accurate prior to payment, liaising with medical insurance providers to address staff medical issues.
- Coordinate the process for separating employees including the preparation of letters confirming last date of employment, providing the accompanying benefits information, and scheduling exit interviews.
- Assist in HRM projects as assigned and based on project needs.

QUALIFICATIONS
- Bachelor’s degree in Human Resources or equivalent relevant education
- Minimum of 4 years relevant working experience
- Basic knowledge of employment legislation
- English fluency and strong administrative, organizational, and written and verbal communication skills.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants environment.
- Ability to work independently with minimum supervision, execute tasks efficiently and is proactive.
- Excellent organizational and prioritization skills, and attention to detail.
- Demonstrated competence to assess priorities and manage a variety of activities.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
- EEO is the Law
- English
- EEO is the Law - Spanish
- Pay Transparency Nondiscrimination Poster
- MSH EEO-AA Policy

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