Building Facilities Management Officer

**Job Reference Number**:
AGAD/OFR/019

**Opening Date**:
22/04/2025

**Job Title**:
Building Facilities Management Officer

**Closing Date**:
13/05/2025

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

**Remuneration and Benefits**:
**Responsibilities**
- Reporting to the Assistant Director and Senior Officer Property Management of Administration and General Affairs Division, the Officer shall be responsible for the following duties:
1. Manage all ASEC’s premises, equipment, and office maintenance including smooth operations of AC system, electricity, generator set, and elevator;
2. Responsible to maintain the Green Building certification of new ASEC building.

3. Responsible for the Building Automation System (BAS) in the new Building;
4. Ensure that health and safety obligations are appropriately complied at all time in ASEC’s premises (e.g. during the renovation, the contractor shall put a proper signage);
5. Undertake minor repairs of the office furniture, facilities, and building when necessary;
6. Prepare report on current conditions of ASEC new building and propose refurbishment or renovation when necessary;
7. Carry out standard civil engineering design, drawings in the Auto-CAD and 3D (Sketch-up);
8. Prepare scope of work and bill of quantity (BOQ) when necessary;
9. Assist in updating or developing SOPs related to premises and property management;
10. Update and maintain ASEC list of assets/properties;
11. Conduct annual physical verification of assets/properties and prepare report of the findings including proposed actions to be taken;
12. Ensure that each fixed asset is tagged with its corresponding asset number and properly assigned to user; and

13. Assist supervisor on the yearly budget preparation.

14. Perform other relevant duties as assigned by the Head of Division and/or higher authority of ASEC.

**Qualifications**- Advanced degree in Civil Engineering or an appropriate related field or discipline or Bachelor degree in the afore-mentioned fields or discipline with a minimum of two (2) years of relevant work experience in high rise building BAS.
- Having Greenship certification from GBCI.
- Experience in managing Building Automation System (BAS).
- Demonstrated ability to plan and organise tasks/work flows.
- Proven skills in problem solving in a complex organisational environment.
- Proven ability for accuracy under stress condition and adherence to deadlines.
- Demonstrated commitment to collaborative work practices in multi-cultural environment.
- Good interpersonal communication skill.
- Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willing to travel frequently on short notice;
- English proficiency and computer literacy are pre-requisites for this position.