Asset Management

1 day ago

Jakarta, Indonesia BNP Paribas Full time

**Position Purpose**:
To assist and support the Facilities Coordinator performing the facilities services.

**Key Responsibilities**

**Facilities Management**: To provides efficient & effective office facilities and infrastructure; to be responsible for relations with service providers for plants, sanitary, copiers, phone system, etc.; to be responsible for relations with the building owners, for plans, moving, furniture, as well as maintenance and cleaning of office premises; to take charge and monitor of courier services - sending and receiving mails/documents, packages, etc.; to assist Facilities Coordinator in coordinating facilities services such as reception, driver, courier, office supports (i.e. office boy, cleaner, fax/copy operator), security (if needed), etc..

**Procurement**: To take charge purchasing office supplies (such as stationeries, pantry supplies, etc.) and assist Facilities Coordinator to research new deals and suppliers; record, reconcile and report expense reports to Facilities Coordinator; to record and keep inventory system and assets register of all the office facilities, furniture and equipment.

**Formalities**: to maintain corporate documentation and a proper administration in line with the prevailing rules & regulations.

**Competencies (Technical / Behavioral)**
- Knowledge of office management systems, procedures and facilities services
- Diploma in office administration or High School degree with additional qualification as an administrative assistant /secretary or background in finance/accounting, hospitality services would be an advantage.
- Proficiency in MS Office (Words, Excel and PowerPoint)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Working knowledge of office equipment, like printers and fax machines
- Fair English both verbal and writing

**Interpersonal/Core Competencies**:

- Diligent
- Helpful
- High integrity, honest and trustable
- Proactive and responsive
- Team player
- Good communication skill, understanding internal client needs.

**Key Relationships Internal/External**

**Internal**:

- Local Head of Departments
- All employees

**External**:

- All indirect contacts of direct supervisor
- Building Owners
- Service Providers / Vendors

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