(Fmcg Retail) Mandarin Secretary to CEO

1 week ago

Jakarta, Indonesia MatchaTalent Full time

Provides administrative support and performs numerous secretarial duties.
- Responsible to all correspondence and communication related businesses.
- Follow-up, manages the schedule/ calendar for CEO, including internal and external meetings, formal and informal engagements and keep up to date with all new activities
- Ensure the CEO schedule is efficient and effective. Aiding in meetings where needed and staying on track of all the action items that needs to be delivered.
- Taking Minutes of Meetings that accurately describe and effectively communicate the final decisions of meeting and making sure action items are well implemented
- Daily update to CEO on what needs to be completed and agenda each day
- Arranges, books, and manages travel cost for CEO/ Company
- Follow up with immediate actions and deliverable dates assigned
- Leads and/or support special projects
- Collaborate with cross department team throughout the company
- Create captivating presentations that derives from data to internal and external parties
- Establish and maintain a good relationship with top managements and different department leaders acting as a bridge and maintaining harmony between departments. Staying on top of things with the company’s concerns and needs and being able communicate this feedback to the CEO and top management
- Support management in daily task and provide data for management decisions
- Treat sensitive information with the utmost discretion and confidentiality
- Prepare reports and presentation and maintain a good administration of office filing system
- Perform other duties as required or assigned, including high priority projects that need general support

**Requirements**:

- Fluent in written and spoken Mandarin and English.
- Bachelor Degree, preferable from reputable University.
- 3+ years proven experience as executive secretary.
- Experienced in either executive assistant role, product management, consulting or business development
- Able to operate Microsoft Office, Power Point and Excel.
- Good communication and relationship building skill, able to collaborate with cross functional teams including the ability to liaise with different departments
- Ability to work in a fast-paced environment, enjoys challenges and can adapt to various situations while prioritizing multiple work assignments simultaneously
- Well-organized, attention to detail and have great time management skills.

Fluent in written and spoken Mandarin and English. Bachelor Degree, preferable from reputable University. 3+ years proven experience as executive secretary. Experienced in either executive assistant role, product management, consulting or business development Able to operate Microsoft Office, Power Point and Excel. Good communication and relationship building skill, able to collaborate with cross functional teams including the ability to liaise with different departments Ability to work in a fast-paced environment, enjoys challenges and can adapt to various situations while prioritizing multiple work assignments simultaneously Well-organized, attention to detail and have great time management skills.

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