Inovasi 3 - Procurement Officer

**INOVASI 3 - Procurement Officer**

**Background**

Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.

Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.

Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.

This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.

The Program is implemented by Palladium on behalf of DFAT.

**Working with children**
Is this position likely to come into contact with children? Yes No

**Purpose of the Position**: The **Procurement Officer**supports the administrative aspects of INOVASI procurements at the national and sub-national offices.

**Duties**: Under the direction of Procurement and Grants Coordinator, the **Procurement Officer** will:

- Assist the preparation of purchase request (PR) and terms of reference (TOR) for goods and services in collaboration with the relevant team;
- Draft the selection process for the procurement of goods and services at any given value, and ensure teach step of procurement process and documentation have been completed accordingly, adopt the Value for Money (VfM) principles, and provide reasonable deadline for completion;
- Assist Procurement and Grants Coordinator in the selection and management of INOVASI Preferred Supplier database at national and provincial level;
- Assist Procurement and Grants Coordinator in the grants solicitation process, and pre-award assessments;
- Draft the agreements for suppliers including the purchase order, task order, service agreement, blanket agreement, subcontractor/grant agreement;
- Prepare and complete the contract check list when issuing contract agreements, including obtaining due diligence documents from suppliers;
- Maintain, update and monitor contract management system and database of preferred suppliers on regular basis;
- Prepare proforma payment approval and complete supporting document for invoices from subcontractors;
- Coordinate with INOVASI finance team in Jakarta in relation to payments of procurement-related invoices, including preparing monthly budget forecast for procurement-related expenses.
- Communicate delivery schedules to suppliers/subcontractors, including projecting payment schedules and verifying deliverables are in accordance with terms and specifications;
- Ensure all approvals and procurements records are kept safely and filed appropriately;
- Archive procurement documents both in hard copies and soft copies and ensure that all approvals are available and records are safely saved;
- Monitor and raise any issue or concern regarding incomplete procurement documentations or delays in milestone or invoice submissions by contracted suppliers;
- Assist Procurement and Grants Coordinator in yearly audit process and in preparing documentations prior to the audit;
- Provide support to provincial teams or procurement-related matter when needed, including traveling to provinces and conducting on the job training when required.
- Conduct procurement-related spot checks of provincial offices and assessment visit to vendors and suppliers in Jakarta and provinces when required;
- Other duties as may reasonably be required by the Procurem