Executive Assistant

3 days ago

Jakarta, Indonesia Creador Full time

**Executive Assistant**

**Location: Jakarta**

**(Onsite)**

**About Creador**

**Role Overview**:
The Executive Assistant (EA) will provide high-level administrative support to both the Senior Vice Presidents (SVPs) and employees of Creador in our Jakarta office. This role involves, but not limited to, managing schedules, organizing meetings, professionally handling correspondence, optimizing travel arrangements and act as the key points of contact between the SVPs and internal/external stakeholders. Additionally, the EA shall support the Finance and HR functions. The EA shall ensure the smooth operation of the SVPs office and plays a vital role in enabling the leadership to focus on strategic priorities.

**Reports to**:
Senior Vice President

**Key Responsibilities**:
**Administrative Support**
- Manage the SVPs calendar, schedule meetings and organize appointments.
- Support in preparation of reports, presentations and documents ahead of meetings.
- Document and data management for Finance and HR both physical and digital.
- To support Deal team with filing of meeting notes and to assist in cold-calling companies.

**Meeting Coordination**
- Arrange meetings, including venue booking, preparation of agendas and minute taking, where applicable.
- Coordinate travel arrangements, including flights, hotels, transportation, etc.
- To ensure all meeting infrastructure is ready and in working condition ahead of event

**Project Management**
- To provide support in managing special projects and initiatives assigned by the SVPs.
- Track deadlines, deliverables, budgets and progress of projects and provide project reports.
- Support in providing research and data insights to support decision-making.

**Office Management**
- Work with peers to ensure smooth operation of the SVP office, ensuring sufficient supplies and resources are available.

**Event Planning**
- Work either individually or with peers to organize and coordinate company events, meetings and conferences.
- Handle event logistics such as venue readiness, invitations, on-site support, etc.

**Function Support**
- To support tasks, assignments and projects which are related to the Creador Jakarta office.

**Role Requirements**

Excellent organizational and time-management skills.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Savvy with technology ie Google Forms, etc

Ability to efficiently multitask while ensuring quality and accuracy in deliverables.

Able to maintain high level of discretion and confidentiality.

Strong problem-solving skills and ability to work independently.

Professional demeanour and appearance.

Strong interpersonal skills and ability to build relationships with internal/external stakeholders

Strong collaborator with team members and peers.

Ability to adapt and is flexible in handling changing priorities.

**Qualifications and Experience**

Bachelors degree in Business Administration, Secretarial or any other related fields.

Minimum 8 years experience executive assistance and administration supporting senior executives.

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