Executive Assistant

6 days ago

Jakarta, Jakarta, Indonesia Tuscany Stone Boutique Full time 9,000,000 - 12,000,000 per year

Job Opportunity: Executive Assistant

Jakarta, Indonesia | Tuscany Marbles

About Tuscany Marbles

Tuscany Marbles is a leading 
natural stone consultant and supplier
 for high-end residential and commercial design. With a curated portfolio of premium marble and natural stone sourced globally, we empower architects, interior designers, and developers to bring their boldest visions to life.

Our company culture is built on 
precision, professionalism, and long-term relationships
—values that extend beyond our materials and into every partnership we nurture.

Position Overview

We are seeking an 
Executive Assistant
 to support the senior management team and ensure seamless coordination across our operations.

The ideal candidate is 
organized, proactive, and highly professional
, with excellent communication and interpersonal skills. This role goes beyond administrative work—it's about acting as a trusted partner to leadership, maintaining efficiency in daily operations, and representing Tuscany Marbles with professionalism in all external engagements.

Key Responsibilities

Executive & Administrative Support

  • Provide high-level administrative support to senior executives, including scheduling, correspondence, and travel coordination.
  • Manage calendars, organize meetings, prepare agendas, and ensure smooth communication across departments.
  • Draft, review, and organize internal and external documents, presentations, and reports.

Operational & Project Coordination

  • Assist in coordinating projects, timelines, and deliverables across multiple teams.
  • Track key business activities, prepare progress reports, and ensure follow-up on pending actions.
  • Support management in preparing materials for meetings, client pitches, and internal reviews.

Client & Relationship Management

  • Act as a liaison between executives, clients, and external partners, ensuring professional communication and confidentiality.
  • Handle client inquiries, coordinate appointments, and maintain a positive client experience.
  • Uphold company values and brand professionalism in all communications.

Office & Event Management

  • Support office operations, procurement, and logistics as needed.
  • Assist in planning company events, meetings, and presentations.
  • Ensure smooth execution of day-to-day administrative needs.

Qualifications

Bachelor's degree in Business Administration, Management, Communications, or related field.

Minimum 
3 years of relevant experience
 as an Executive Assistant or in a similar role.

Excellent command of written and spoken 
English and Bahasa Indonesia
.

Strong organizational, time management, and multitasking abilities.

High level of professionalism, discretion, and attention to detail.

Excellent communication and interpersonal skills—confident in interacting with executives, clients, and vendors.

Proficiency in 
Microsoft Office, Google Workspace, and project coordination tools
.

Experience in the 
architecture, design, or construction
 industry is an advantage.

What We Offer

  • Competitive compensation and benefits
  • Exposure to high-profile projects and leading industry professionals
  • Growth opportunities within a dynamic, design-oriented organization
  • A collaborative and supportive work culture that values initiative and precision

How to Apply

Send your 
resume and a brief cover letter
 to 

Subject line: 
[EXECUTIVE ASSISTANT] LASTNAME FIRSTNAME

Tuscany Marbles
 is an equal opportunity employer. We believe excellence begins with attention to detail—join us in supporting a team that shapes beautiful, enduring spaces with the timeless elegance of natural stone.

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