Event Assistant

2 weeks ago

Badung, Indonesia The Labyrinth Collective Full time

**Event Coordination**
- Assist in the development of event concepts, timelines, and logistics.
- Coordinate with vendors, suppliers, and partners to secure the necessary services and materials.
- Help with the preparation of event materials, including signage, promotional items, and décor.
- Assist in managing event registrations, RSVPs, and guest lists.

**On-Site Event Support**
- Provide on-the-ground support during events, including setup, teardown, and troubleshooting.
- Serve as a point of contact for participants, speakers, performers, and attendees.
- Monitor event activities to ensure compliance with the schedule and handle any issues that arise.

**Administrative Support**
- Maintain event documentation, including contracts, invoices, and correspondence.
- Assist with budget tracking and expense reporting.
- Coordinate travel and accommodation arrangements for speakers, performers, and VIP guests.

**Administrative Support**
- Assist in the evaluation of events, collecting feedback from attendees and team members.
- Help prepare post-event reports, summarizing key outcomes, attendance, and financial performance.
- Support in identifying areas for improvement and proposing changes for future events.

**Qualifications**

**Education**: A diploma or degree in Event Management, Hospitality, Marketing, or a related field is preferred.

**Experience**: 1-2 years of experience in event coordination, project management, or a related role.

**Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work flexible hours, including evenings and weekends as needed.
- A creative mindset with a passion for event planning and execution.

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