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Senior Officer

3 weeks ago

Jakarta, Indonesia Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: SENIOR OFFICER - LOGISTICS**

**KEY RESPONSIBILITIES**:

- Plan and Coordinate for the mobilization and demobilization of the project material, plant and equipment with respect to a particular project from the vendor’s works site to the project location in adherence to the defined project schedule.
- Collect all information from the projects execution, vendors, clients and the procurement team and prepare the detailed logistics plan for the project, in line with the project schedule.
- Coordinate with the project, procurement, expediting, shipping and site construction team to ensure that all project material, plant and Equipment is mobilized/demobilized as per the project schedule and in line with the ROS (Required on site) date.
- Assist the shipping department in the selection of the shipping contractors including RFQ preparation, bid evaluation and final selection.
- Follow up with the vendors for the selection of the optimum route for the transportation of materials, plant and machinery to the various project sites.
- Inform the shipping contractor for timely collection on of materials as per the collection schedule from the vendors.
- Plan and ensure the consolidation of cargo where ever possible without affecting the delivery plan.
- Coordinate with the various sub-contractors to check on the status of transportation of all project materials, plant and machinery and update the respective logistics plan. Directly coordinate with the shipping agencies if required to expedite the process and track shipping cost and ensure the same is within the budget.
- Co-ordinate with the vendors for the issue of final shipping documents according to the host country customs requirements.
- Carry out any other duties as required by the reporting manager.
- Regularly update shipments & respective status report documents.
- Update the data into Material Management System / shipping module.
- Follow up & receive and check and forward original shipping doc's to clearance agent.
- To ensure that look ahead shipping & clearance plan for each shipment is in place and is updated regularly.
- Coordinate with site team on urgency & priority and convey same to clearance agent and Sharjah offices.
- Regularly check clearance & delivery activities & report any delay till goods are released from customs & delivered at site.
- Report any shortage and issue the OSD report.
- Recommend corrective action in case cargo is received in imperfect packing.
- Maintain records on damages & prepare insurance declarations as required.
- Coordinate between site & clearance agent for deliveries/ loading & unloading/ storage and return of empty containers
- Follow up with local suppliers to ensure on time deliveries.
- Monitor performance of FF to ensure compliance with applicable procedures/ instructions & regulations.
- Prepare & issue request for quotation.
- Obtain offers from various freight forwarders & prepare bid tab.
- Prepare freight cost estimates for proposal
- Prepare the execution plan write up for proposals.
- Implement Health and Safety Procedures.
- Interview, hire and oversee training of staff.
- Perform any related duties and responsibilities as and when required.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Graduate degree with a minimum of 10 years’ experience in the logistics function, preferably with the EPC, Oil and Gas Industry.

***#LI-MS1