General Affairs

Integrity Indonesia is a foreign investment company that has operated for 24 years in Indonesia and in other countries in Asia. Our business is to provide services related to the prevention, detection and investigation of fraud.

Our services include employment background screening, whistleblowing systems, mystery shopping services, due diligence, process serving, research & market intelligence, asset tracing, skip tracing, claims investigations, brand protection, anti-counterfeiting, trademark investigation and market surveys.

For more information, please see our website: www.integrity-

As a rapidly expanding company with a robust and diverse portfolio of services, PT Integrity Indonesia is in search of self-motivated and results-oriented individuals with high integrity and strong qualifications, people who enjoy the challenge to grow and succeed.

We now have an opening for General Affairs (GA) Supervisor.

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The General Affairs (GA) Supervisor is responsible for leading a team dedicated to the administrative activities of the company and for facilitating the smooth running of the office, handling all procurement as well as providing key support to the accounting team. The role of GA Supervisor reports directly to the Head of HRGA Department.

Responsibilities 

Office Management

• Responsible for the running of the office including rent agreements, continuous supply of utilities, adequacy and state of office equipment and operating equipment
• Organizing the office layout and positioning of personnel,
• Maintaining office facilities, ensuring adequate repairs and maintenance of buildings, vehicles, and other company fixed assets
• Maintaining the cleanliness, hygiene, security and safety of the office premises
• Facilitate the provision of internal services relating to reception and office assistance.
• Perform periodic office inspections to identify items and requirements for repairs and maintenance

Supervision

• Leading and motivating a team including Receptionist,  several Office Helpers and the company kitchen Chef.
• Managing the time and objectives of the administrative team members
• Ensuring their training and performance assessment

Administrative Support 

• Control, monitor and report cash advances to employees, ensuring timely recovery
• Preparation of support documents in the initial phase of the payment process, drafting bank file uploads, ensuring alignment with requests and approvals
• Provide full administrative support to employees making business expense claims, including verifying the details of claims, securing adequate supporting documentation and ensuring all necessary and appropriate approvals have been obtained
• Administrative support to employees for travel arrangements and bookings

Procurement

• Handling all matters regarding procurement for purchases of equipment, furniture, IT assets, and the services of external vendors
• Beginning to end responsibility for sourcing, vendor selection, obtaining quotations, negotiation, preparing comparative analysis of offers, ordering, receipt of goods,
• Liaison with accounting to ensure the correct recording of new assets
• Ensuring vendor compliance with anti-corruption requirements

Inventory

• Monitoring inventories of office supplies including those for stationery, dry goods and toner
• Supervising the performance of monthly stock counts
• Reconciling differences between book and physical stock quantities
• Preparing order quantities to ensure no stock-outs and no excess stock

Record and storage management

• Develop and implement administrative systems for the proper storing and safekeeping of company records and documents
• Ensuring document archiving and storage processes are in accordance with SOP

Collaboration & Advisory

• Collaboration with other departments related to general affairs issues
• Support to Accounting department in relation to bookkeeping and accounting issues
• Liaison with IT department for matters of technology and IT equipment
• Pro-active advisory role by making observations, assessing requirements and communicating developments
• Reporting of issues and problems observed as well as proactively offering constructive solution-driven proposals.
• Creating and updating SOPs related to Administration; Expenditure Requests (purchases, expense claims, cash advances); Procurement; etc. 
• Monthly and other periodic reporting of team performance and results, status of projects, updating progress of projects in online systems
• Delivery of results in accordance with agreed key performance indicators.
• Other ad-hoc assignments at request of direct supervisor.

Requirements: 

• Bachelor's degree in any relevant field, preferably accounting, business
• Minimum 5 years of experience in a similar position
• Team supervision experience
• Well organized, attentive to detail
• A high level of integrity and professionalism
• Bachelor's degree in a relevant field (preferably Accounting or Business)
• Very good communication and interpersonal skills
• Proficiency in English (written and spoken)

Operational & Technical Skills

• Computer literacy, especially Excel
• Good at handling figures for reconciliations and payment preparation
• Knowledge and experience in Secretarial functions is acceptable
• Has experience in building automation systems 

• Proactive, 'can-do' attitude
• Creative thinker and problem solver
• Enjoys collaboration
• Proud of making progress

If you meet these requirements and if you are looking for a new, exciting opportunity within a successful, growing enterprise, then this role is for you Please apply.

Integrity Indonesia is an equal opportunity employer.