Sales & Operations Admin Support

2 weeks ago

Jakarta, Jakarta, Indonesia Loluna Full time 10,000,000 - 20,000,000 per year

Mendukung proses klaim secara end-to-end dengan memastikan validasi data, kepatuhan terhadap perjanjian, serta pembuatan memo kredit yang akurat untuk memastikan proses klaim berjalan tepat, transparan, dan mendukung efektivitas program promosi.

JOB DESCRIPTION

  1. Administrasi & Persiapan Kerja Sama Promosi

  2. Membantu tim Sales dalam penyusunan dokumen awal kerja sama seperti; Surat Kerja Sama Promosi (Promo Agreement), Listing Agreement, Term of Payment (TOP) dan Deal Sheet/Deal Form

  3. Memastikan seluruh dokumen sudah lengkap, sesuai periode, dan ditandatangani seluruh pihak.
  4. Mengarsipkan dokumen sebagai dasar legal untuk proses claim.

  5. Penerimaan & Verifikasi Klaim

  6. Menerima dokumen claim dari distributor atau MT (berkas fisik/digital)

  7. Memeriksa kelengkapan seperti invoice, bukti aktivitas (Foto, Berita Acara), Program yang diklaim sesuai Surat Kerja sama Promosi, Periode & nominal sesuai kesepakatan, dan lain lain.
  8. Melakukan verifikasi awal dan menghubungi distributor jika ada kekurangan dokumen.

  9. Rekonsiliasi Klaim

  10. Melakukan rekonsiliasi antara data yang diajukan distributor dengan data principal; Promo yang terealisasi, Perhitungan benefit (discount, listing, display fee, sell out reward, dsb.), Achievement program

  11. Mengidentifikasi perbedaan atau selisih nilai yang perlu diklarifikasi

  12. Approval Proses

  13. Membuat rangkuman klaim (summary report) untuk diajukan ke tim Sales dan tim Finance.

  14. Menyiapkan supporting document lengkap untuk proses approval.
  15. Meng-update status claim secara berkala hingga final approval.

  16. Pembuatan Memo Kredit

  17. Membuat Memo Kredit setelah claim dinyatakan valid dan sesuai hasil recon.

  18. Memastikan memo kredit digunakan sebagai dasar pengurangan piutang distributor dan menjadi catatan kompensasi promo oleh bagian akuntansi.
  19. Memastikan detail program, periode, dan nilai sudah benar sesuai dokumen final.
  20. Menginput memo kredit sesuai prosedur perusahaan.

  21. Pengarsipan Dokumen Klaim

  22. Mengarsipkan seluruh dokumen klaim, perjanjian, memo kredit, dan dokumen pendukung lainnya secara teratur untuk kebutuhan audit.

  23. Memastikan dokumen tersimpan dengan rapi, lengkap, dan mudah ditelusuri sesuai periode.

QUALIFICATIONS

  • Bachelor's Degree in Business Administration, Accounting, Finance, or related fields.
  • Memiliki pengalaman 1–2 tahun administrasi.
  • Teliti, detail-oriented, dan memiliki kemampuan analisis yang baik.
  • Mampu bekerja dengan data dalam jumlah besar secara akurat Kemampuan komunikasi yang baik, khususnya dalam koordinasi dengan Sales, Finance, dan distributor.
  • Menguasai Microsoft Excel (VLOOKUP, pivot table, basic formulas).
  • Mampu menyiapkan laporan dan dokumentasi secara terstruktur.
  • Proaktif, cepat tanggap, dan mampu memenuhi deadline.
  • Disiplin dan memiliki integritas tinggi dalam mengelola dokumen keuangan.
  • Mampu bekerja dalam lingkungan yang cepat dan dinamis.

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