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Project Finance Officer

6 days ago

Jakarta, Jakarta, Indonesia Yayasan Plan International Indonesia Full time

Background

Climate change is a global challenge that significantly affects children, especially those living in vulnerable urban areas like Jakarta. Floods, air pollution, and extreme weather disrupt their daily lives, education, and opportunities for a safer future. Jakarta's rapid urbanization, land subsidence, poor drainage, and rising sea levels make it one of the world's most climate-vulnerable cities, further worsening pollution and health risks for children.

The CERIA (Climate Education, Resilience, and Innovation Action) project responds to these challenges and will run from 1 January 2026 to 31 December 2028, implemented by Plan Indonesia with PREDIKT. Targeting 15 schools, 30 youth organizations, and two climate networks across North, West, and East Jakarta, it will reach around 6,000 children and 3,000 young people. The project strengthens climate education, supports youth-led climate actions, and promotes inclusive, gender-responsive climate advocacy to help children and young people adapt and build more resilient communities.

The Opportunity

The Project Finance Officer is responsible for overseeing all financial functions within the Program Management Unit. This role ensures effective financial planning, monitoring, and reporting in alignment with donor requirements and organization (YPII) policies. She/He will work closely with Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C) teams to support seamless project implementation. The position also provides financial guidance and support to local Implementation Partners (IPs), ensuring accountability and compliance across all project components.

Key Responsibility :

Financial Management

  • Process and facilitate all project related payments or fund transfers for the project.
  • Monitor fund disbursements and ensure alignment with donor milestones
  • Ensure expenditures are authorized, approved, and supported by adequate documentation.
  • Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles and YPII standards.
  • Ensure transactions are accurately coded and appropriately allocated to relevant budget lines / Work Breakdown Structure (WBS) or cost centres.
  • Review payment requests for accuracy, approved budgets and check the completeness of supporting documents.
  • Monitor acquittals or liquidations of advances and prevent issuance of new advances unless the previous advances are fully settled / liquidated.
  • Conduct basic financial analysis (i.e., budget variance) to support project decision-making.
  • Work closely with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in developing project forecasts.
  • Maintain secure digital and physical record / hard copy project documentation.

Partner Management

  • Oversee financial management processes with Implementation Partners (IPs), ensuring alignment with project objectives, donor requirements, and internal systems under the guidance of the Project Manager (PjM).
  • Manage the liquidation of advances from IPs, including invoice processing, journal entries in SAP, and maintenance of subsidiary ledgers for advances, deposits, instalment payments, and withholding tax, in compliance with YPII's financial and accounting policies.
  • Maintain organized records of all IP agreements, reports, and correspondence in both digital and physical formats.
  • Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across Implementation Partners (IPs).
  • Coordinate financial support to IPs in the preparation of financial reports.
  • Review monthly financial reports for IPs, detailing expenditure and fund transfer status, and engage with budget holders to address discrepancies or take corrective actions.
  • Conduct scheduled financial monitoring visits to IPs in coordination with program staff, and document findings for follow-up and continuous improvement.

Planning, Budgeting and Monitoring

  • Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP
  • Maintain accurate records of approved project budgets and any subsequent modifications.
  • Prepare monthly budget versus actual (BvA) reports in both donor and local currency, highlight variances, and coordinate with budget holders to ensure timely corrective actions.
  • Prepare and submit donor financial reports under supervision of the Finance Project Lead, ensuring compliance with donor agreements.
  • Collaborate closely with Finance Project/Grants Accountant team, and Program Unit to ensure accuracy and timeliness. Proactively follow up on donor queries and address any findings or recommendations.

Project Closure, Audits and Risk Management:

  • Conduct data cleansing in SAP prior to project closure, ensuring no outstanding Implementing Partner (IP) advances, open purchase orders, pending payment vouchers, parking journals, incorrect coded transactions, incomplete accounts receivable, or inter-company transactions.
  • Provide financial data and documentation during internal and external audit fieldwork.
  • Maintain and update audit action lists, and track follow-up actions from Finance and Administration audits.
  • Ensure all audit findings are resolved and supported with documentation prior to closing the project code in SAP.

Other Tasks:

  • Support month-end and year-end financial closing processes
  • Participate in project inception and coordination meetings.
  • Perform other duties as assigned by the supervisor or PM/PjM.

Requirements for The Role:

Essential

  • Bachelor's degree in Accounting, Finance, Business Administration, or Commerce.
  • Minimum of 3 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
  • Effective English language skills for professional communication, both verbal and written.
  • Strong digital literacy, including advanced proficiency in Microsoft Excel and familiarity with accounting software.
  • Prior experience with SAP is highly desirable.
  • Demonstrated experience in managing donor-funded projects, preferably with donors such as KOICA, EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
  • Experience in delivering financial capacity-building support to non-finance staff and sub-grantees.

Desirable

  • Effective training and coaching skills.
  • Strong analytical skills and financial problem-solving capabilities.
  • Clear and adaptive communication skills, tailored to diverse audiences.
  • Demonstrated ability to collaborate in multidisciplinary and multicultural environments.
  • Strong team-building and motivational capabilities.

Please follow the link to the full role profile: JD Project Finance Officer CERIA_DNO-

Location:
Typical office environment in Jakarta. It is important to note that YPII currently applies a mix of working from Home and working from Office arrangements.

Reports to:
straight line to Project Finance Lead

Closing Date: December 19th, 2025

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than
December 19th, 2025
to this link

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls' rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.