Personal Assistant – Villa Resort

2 weeks ago

Kabupaten Badung, Bali, Indonesia High and Low Headhunters Full time

One of our clients, offering luxurious villas, rooms and spa services in a lush garden-paradise setting, is seeking a Personal Assistant to join their dynamic and growing team to support the General Manager and drive daily operations and events.

The ideal candidate is a highly organised, disciplined, and proactive professional who thrives in a fast-paced environment. They are the type of person who naturally tracks deadlines, follows up without being reminded, and maintains structure amid complexity. With excellent communication skills and strong attention to detail, they act as the General Manager's right hand anticipating needs, removing roadblocks, and ensuring operational excellence across all divisions. They must be mature, reliable, discreet, and able to manage sensitive information with professionalism.

Requirements:

  • Open for local candidates.
  • Minimum three years of experience as a Personal Assistant or Admin Executive (experience in hospitality is a strong advantage).
  • Excellent organisational and multitasking skills, able to manage multiple ongoing projects.
  • Strong follow-up discipline enjoys monitoring tasks, reminding teams, and ensuring completion.
  • Able to work under pressure while maintaining composure and a solutions-focused mindset.
  • Excellent communication skills in both Bahasa Indonesia and English (spoken & written).
  • Proficient in Google Workspace / Microsoft Office (Docs/Word, Sheets/Excel, Calendar).
  • High attention to detail, accuracy, and documentation discipline.
  • Professional appearance, work ethic, and strong discretion in handling sensitive information.
  • Independent, proactive, and able to anticipate needs without constant supervision.

Responsibilities:

  • Maintain and update a comprehensive Task & Project Tracking System for all department divisions.
  • Track deadlines, progress updates, follow-up reminders, and escalate delays when needed.
  • Ensure tasks assigned by the GM are monitored, followed up, and completed on time.
  • Prepare daily, weekly, and monthly priority lists and operational briefings for the GM.
  • Manage the GM's calendar, appointments, internal and external communications.
  • Draft letters, reports, presentations, and professional correspondence.
  • Liaise with division heads to collect updates, request clarifications, and ensure accountability.
  • Organise meetings, workshops, and internal discussions.
  • Prepare agendas, take detailed meeting minutes, and distribute action items.
  • Ensure all documents are properly organised, filed, and easily accessible.
  • Maintain databases, reports, and administrative records.
  • Support various administrative tasks that contribute to smooth management office operations.
  • Handle confidential matters with discretion, professionalism, and sound judgment.
  • Anticipate the GM's needs and proactively prepare information or follow-up steps.

Benefits:

  • Competitive salary
  • BPJS + THR
  • Service charge

Job Type: Full-time

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