Executive Assistant Director

Company: Intan Chemical Group is undergoing major regional expansion and is currently building a new manufacturing facility in Malaysia.

We are seeking a high-performing, proactive, and professionally articulate Executive Assistant Director (EAD) to support Business Development & Strategic Sourcing, with a strong focus on all activities related to the Malaysia factory setup and regional expansion.

This position is open for Indonesian candidates with strong capabilities across the full cycle of research → sourcing → evaluation → negotiation → implementation.

Key Responsibilities

1. Business Development for Regional Expansion

• Identify opportunities, potential partners, and strategic collaborations across Malaysia and Southeast Asia.
• Conduct market mapping of potential clients, distributors, service providers, industry associations, and B2B stakeholders.
• Support top management in meetings, follow-ups, and preparation of presentation materials.
• Assist in exploring collaborations with industrial parks, business councils, and government-related entities.
• Prepare business proposals, partnership frameworks, and structured follow-up reports.

2. Strategic Sourcing for Factory Setup (Non-Raw Material)

Primary focus: sourcing, evaluating, and managing all requirements for the construction and operation of the Malaysia manufacturing facility.

A. Construction & Technical Setup

• Research and source contractors, architects, M&E firms, civil engineers, and laboratory design providers.
• Source QC equipment, lab furniture, safety systems, engineering services, and supporting facility needs.
• Compare proposals, technical capabilities, compliance requirements, and project timelines.
• Manage BOQ discussions, design presentations, and site coordination.

B. Licensing, Compliance & Certification Support

Collaborate with:

• Industrial consultants
• Environmental consultants
• Food safety & Halal certification consultants
• Safety, fire system, and local council advisors

Responsibilities include:

• Understanding regulatory requirements
• Coordinating documentation
• Scheduling and attending meetings
• Monitoring progress, submissions, and approval timelines

3. Communication & Negotiation

• Communicate professionally with all external parties: contractors, consultants, logistics partners, agencies, and industry stakeholders.
• Negotiate pricing, project terms, service agreements, and delivery schedules.
• Ensure communication is clear, accurate, and professional at all times.

4. Project Coordination & Implementation

• Ensure all sourcing outcomes proceed smoothly into execution.
• Manage timelines, conduct daily follow-ups, and coordinate between Indonesia HQ and Malaysia counterparts.
• Track progress on construction, licensing, equipment setup, and operational readiness.
• Resolve issues promptly and provide clear updates to senior management.

5. Reporting & Management Support

• Prepare weekly reports covering progress, next steps, risks, and solutions.
• Provide structured information to support management decision-making.

Requirements

• Bachelor's degree in business, Engineering, Supply Chain, or related fields.
• 3–5 years of experience in business development, project coordination, or sourcing.
• Overseas exposure is a strong advantage—fast learning ability is essential.
• Strong communication in English (Mandarin is an added value).
• Proactive, detail-oriented, and target-driven.
• Able to work under pressure and manage multiple projects simultaneously.
• Willing to travel to Malaysia when required.

What We Offer

• Competitive salary + performance incentives.
• Direct involvement with top management in a major regional expansion initiative.
• Fast-track career growth toward senior management level.
• Exposure to cross-country business environments.

Important

Only shortlisted candidates who meet the qualifications will be contacted.