personal assistant to director

1 week ago

Surabaya, East Java, Indonesia Maison Feerie Full time

Maison Feerie is a company engaged in the bakery and pastry industry, adopting the concept of a Modern French Bakery. We currently operate nine outlets in major shopping centers across Surabaya and six outlets located in Jakarta, Tangerang, and Bekasi.

Our vision is to become a proudly Indonesian brand capable of competing with leading international brands. Our mission is to grow into a nationally recognized bakery and attain TOP BRAND status. We believe that by offering high-quality products and creating magical service moments for our guests, we can enrich lives and bring greater enjoyment and happiness to many people.

What we're looking for

  • Bachelor's degree in Business Administration, Management, or a related field (preferred).
  • Proven experience as a Personal Assistant or Executive Assistant (minimum 2–3 years).
  • Strong organizational and coordination skills with exceptional attention to detail.
  • Comfortable handling multiple moving parts
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment
  • Excellent communication skills in Bahasa Indonesia & English
  • Professional, discreet, proactive working style and able to work independently as well as in a team
  • Candidates with Mandarin language skills are preferred

What you'll handle
- Managing schedules, meetings, and executive activities
- Assisting in meeting coordination and preparing clear, structured minutes
- Recording decisions, action items, and work deadlines — including due dates and responsible parties
- Serve as a liaison between the Director and internal/external party
- Keeping and organizing company documents for easy reference
- Supporting day-to-day communication and documentation needs
- Assisting general administrative, secretarial, and office-related tasks as needed
- Assist in project coordination and ensure timely completion of key tasks
- Perform other duties as required to support the Director's daily workflow

WORK LOCATION: WEST SURABAYA

If you are passionate, driven, and eager to grow with us, please send your CV and a recent photo

We look forward to welcoming someone who is ready to make an impact and grow alongside Maison Feerie

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