Personal Assistant to Director cum Office Manager

2 weeks ago

Tangerang, Banten, Indonesia AffiliADS Full time

We are looking for a female Personal Assistant to support the Director in handling various business projects, internal operations, and personal matters — including director's family related responsibilities. This role demands someone who is trustworthy, organized, proactive, and highly discreet. You will work closely with the Director on a daily basis, both during and outside regular working hours when needed.

MAIN RESPONSIBILITIES:

Business-Related:

  • Arrange and coordinate meetings; take notes and track follow-ups until completion
  • Monitor the progress of multiple projects and ensure tasks are completed as instructed
  • Prepare and organize documents, reports, and presentations
  • Draft emails, proposals, and official communication
  • Follow up team members and ensure business processes run smoothly
  • Assist in communication and coordination with external partners
  • Ensure reports and data are submitted accurately and on time
  • Maintain well-structured information/document filing systems (physical and digital)

Personal-Related:

  • Handle personal matters for the Director including family needs and errands.
  • Assist in organizing child-related schedules and documents.
  • Be available to accompany the Director outside working hours, including evenings if necessary.
  • Handle all responsibilities with strict confidentiality and professionalism.

QUALIFICATIONS:

  • Female, aged 23–30
  • Minimum Diploma from Secretary, Communication, or Business-related fields
  • Excellent communication skills (written and spoken) in both Bahasa Indonesia and English. Mandarin will be beneficial.
  • Strong attention to detail, highly organized, and proactive
  • Proficient in Microsoft Word & Excel; familiar with social media & digital tools
  • Comfortable handling both professional and personal tasks
  • Must have own vehicle and be willing to travel
  • Willing to work until 8-9 PM regularly and flexible for occasional overtime
  • Main Location of work is at Gading Serpong, Tangerang, Banten

Job Types: Full-time, Fresh graduate

Application Question(s):

  • What is your expected salary?
  • Do you accept that you will have to work outside working hours/overtime and sometimes over the weekend?

Education:

  • D1-D4 (Preferred)

Experience:

  • secretary: 1 year (Preferred)

Language:

  • English or Mandarin (Required)

Willingness to travel:

  • 50% (Required)

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