Tender Coordinator

Career Area
Sales

Job Description
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Why SPM Oil & Gas
SPM Oil & Gas is a welcoming, inclusive place where everyone's contribution is recognized. We offer meaningful careers across engineering, service, and commercial roles and encourage people to innovate, collaborate and be themselves.

Additional Info
Shift: Regular

Work Location: Jakarta‑based with frequent travel across Indonesia; periodic site visits as business requires.

This position requires the candidate to work a 5-day-a-week schedule in the office.

Travel Requirement: up to 10%

What You Will Do

• Tender process management: Oversee and manage the entire tender life cycle, including tracking progress, adhering to deadlines, and ensuring all parties are aligned.
• Document preparation and submission: Prepare, format, and compile all bid and tender documents, such as proposals and commercial and technical write-ups. Ensure all documentation is accurate, complete, and professionally presented before submission.
• Compliance and quality assurance: Review tender documents and specifications to ensure the bid meets all legal, regulatory, and quality requirements. Implement version control and document management best practices.
• Coordination with stakeholders: Act as the central point of contact between internal teams (sales, legal, finance, and technical departments) and external clients or vendors. Organize meetings to clarify bid conditions and coordinate input for proposals.
• Opportunity identification and analysis: Monitor tender platforms and websites to identify potential opportunities for the business. Analyze the requirements to conduct a bid/no-bid assessment.
• Reporting and record keeping: Maintain detailed.
• Responding to customer inquiries and providing customer service regarding products and services, addressing issues related to customer orders.
• Performing general administrative duties, including maintaining files, schedules and appointments, for the sales teams. Maintaining database and updating records of contacts, accounts and orders as required.
• Monitor, prioritize and track status of orders to provide updates to customers.

What Skills You Have

• Administrative and organizational skills: Strong attention to detail and a methodical approach to managing complex documentation and tight deadlines.
• Communication skills: Excellent written and verbal communication skills for effective internal collaboration and client correspondence.
• Technical proficiency: High proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with tender management software or platforms.
• Interpersonal skills: The ability to work collaboratively with multiple departments and stakeholders, including managing demanding timelines and potential conflicts.
• Analytical skills: The capacity to analyze complex tender documents, interpret requirements, and contribute to pricing strategies.

What Will Set You Apart

• Bachelor's degree in mechanical engineering, Business Administration, or a related discipline.
• Minimum 5 years of experience in Sales, Marketing, and Services within the Oil & Gas sector.
• Proven experience in tendering, bid coordination, or procurement roles.
• Solid understanding of manufacturing processes and requirements.
• Familiarity with Local Content Verification & Certification procedures.

Nice To Have

• Fluency in Bahasa Indonesia and English.
• Knowledge of Indonesian tendering regulations, including PTK 007 SKK Migas.
• Certification in Local Content Verification is a strong advantage.
• Experience with customs clearance in Bounded (FTZ) Areas.
• Proficiency in ERP systems and digital tools for procurement and sales operations.
• Strong learning mindset with a passion for continuous improvement and professional development.

What You Will Get
Our goal at SPM Oil and Gas is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just a salaried wage because we value your performance, we offer a total rewards package that provides benefits (medical, dental, vision, pension, and accident & life insurance) along with the potential of an annual bonus.

Final Details
Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

Posting Dates
October 16, October 30, 2025

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

Not ready to apply? Join our Talent Community.