Vendor Assistant

6 days ago


West Denpasar Bali, Indonesia PT BONJOUR BALI STORE Full time 30,000,000 - 45,000,000 per year
Vendor Department
Vendor Assistant (Admin)
Location: Denpasar, Bali
Employment Type: Full-Time (On-Site)
Work Schedule: Monday – Saturday, 9 AM – 6 PM

Position Summary

The Vendor Assistant supports the Vendor Manager in daily administrative and operational tasks.

They ensure all vendor data including SKUs, pricing, and product details are accurate and up to date across Bonjour Bali's systems.

This role requires strong attention to detail, organization, and good communication skills.


Key Responsibilities
  1. Data & System Management

  2. Update product information (SKUs, prices, stock) in Shopify and Google Sheets.

  3. Maintain the vendor database with accurate and consistent information.
  4. Ensure all product photos and descriptions follow Bonjour Bali's guidelines.
  5. Payout & Reporting

  6. Prepare monthly payout sheets for vendors.

  7. Cross-check sales reports with finance and operations teams.
  8. Track pending payouts, credit notes, and commission summaries.
  9. Vendor Support & Communication

  10. Assist in vendor inquiries related to stock, pricing, or payouts.

  11. Support onboarding by checking form completion and uploaded materials.
  12. Communicate updates or reminders from the Vendor Manager to brands.
  13. Administrative Coordination

  14. Organize digital files and ensure vendor folders in Google Drive are up to date.

  15. Maintain proper labeling and version control of vendor-related documents.
  16. Support coordination between vendor, studio, and marketing teams.

Qualifications
  • Bachelor's degree or Diploma in Business, Administration, or related field.
  • At least 1–2 years of experience in administrative, retail, or e-commerce support.
  • Familiar with Excel/Google Sheets and basic operations.
  • Strong organization, accuracy, and follow-up skills.
  • Good communication in English and Bahasa Indonesia.
  • Proactive and willing to learn about fashion and marketplace operations.

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