Customer Service Manager
1 week ago
Requirements;
- Min Bachelors Degree in Business Administration, Finance, or a related field.
- Proven experience (typically 5+ years) in order management, billing, or customer service, ideally within the Agriculture Industry.
- Strong organizational skills and attention to detail in managing order and billing accuracy.
- Proficiency in ERP systems and order/billing software.
- Effective communication skills for interacting with customers and cross-functional teams.
- Problem-solving abilities to quickly address and resolve order or billing discrepancies.
- Oversee the end-to-end order processing system, ensuring orders are entered, tracked, and fulfilled accurately and efficiently.
- Collaborate with Sales, Logistics, and Inventory teams to monitor stock levels and ensure product availability aligns with customer demand.
- Address any issues or delays in the order process, maintaining clear communication with customers regarding order status.
- Manage the billing and invoicing processes to ensure timely and accurate generation of invoices for customers.
- Ensure invoices are correctly aligned with delivered orders and any applicable terms or discounts.
- Work closely with the Finance team to streamline billing practices, resolve discrepancies, and ensure smooth payment processing.
- Act as the primary point of contact for order and billing inquiries, resolving customer issues and complaints related to orders, invoices, and payments.
- Proactively communicate with customers about order confirmations, delays, billing adjustments, and other relevant updates.
- Identify opportunities to improve order and billing workflows, implementing best practices to enhance efficiency and accuracy.
- Use data analysis to track order and billing metrics, identifying trends, bottlenecks, and areas for improvement.
- Coordinate with Sales, Finance, Logistics, and Inventory teams to ensure an integrated approach to order fulfillment and billing.
- Support the Finance team with accounts receivable efforts, helping to ensure timely payments and minimize outstanding balances.
- Ensure that all order and billing processes comply with company policies and regulatory requirements.
- Maintain accurate and comprehensive records of orders, invoices, and customer interactions for audit and reporting purposes.
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