Corporate Secretary

6 days ago

Jakarta, Jakarta, Indonesia PT Emerhub Consulting Indonesia Full time

Job descriptionServe as the central access point for all corporate administrative documents (internal and external).Control document circulation, access rights, and confidentiality.Ensure documents are properly logged, categorized, and traceable.Coordinate signing requests to the Head of Operation (HOO), Board of Directors (BOD), and Board of Commissioners (BOC).Ensure documents are complete, compliant, and ready for signature prior to submission.Track approval status and follow up on pending signatures.Maintain both physical and digital filing systems, ensuring accuracy, version control, and easy retrieval.Manage the receipt, logging, storage, and forwarding of physical documents.Coordinate document shipment via courier or forwarder (local and international).Act as the primary contact person for external vendors related to corporate administrationManage and coordinate electronic signing processes using approved electronic signature platforms.Ensure proper authorization, signer sequence, and audit trail are maintained.Ensure documents submitted for signing or filing are administratively compliant and aligned with corporate requirements.KPI100% of document access records correctly logged and zero case  unauthorized access incidents< 1 day Average response time to fulfill document requests100% successful e-sign transactions with complete audit trail; number of e-sign errorszero of confidentiality breaches and major audit findings100% completed within agreed timeline of vendor taskZero Lost or outdated documentsAny specific skills, experience, or education requirementKnowledge of corporate law, company regulations, and statutory filing requirements in IndonesiaAbility to track approvals, manage confidential documents, and ensure traceabilityProficiency in document control systems (digital & physical filing)Scheduling, prioritization, and workflow managementLiaison between internal management, departments, and external vendorsDiplomacy and discretion in handling sensitive corporate informationStatus of EmploymentPermanent Contract / PKWTT

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