Head of CEO Office

PURPOSE OF THE ROLE

Ensure that all CEO priorities, instructions, communications, and strategic projects are executed effectively, systematically, and on time through cross-division coordination, information management, and organizational execution support.

KEY RESPONSIBILITIES

A. Strategic Coordination & Execution

• Translate the CEO's directives and priorities into clear and actionable work plans.
• Conduct cross-division follow-ups on CEO instructions, targets, and action plans.
• Prepare weekly or bi-weekly
  CEO Execution Dashboards
  (project status, blockers, risks).
• Identify critical issues and provide initial solution recommendations to the CEO.

B. Project & Initiative Management (PMO-Light)

• Manage and monitor CEO strategic projects (milestones, timelines, dependencies).
• Develop tracking tools such as Gantt charts, roadmaps, and progress dashboards.
• Maintain coordination and ensure smooth communication flow among stakeholders.

C. Executive Advisory Support

• Filter and review all information submitted to the CEO: proposals, reports, memos, data.
• Prepare
  executive summaries
  for key documents before presenting them to the CEO.
• Conduct quick business issue analysis when needed.
• Review financial documents when required—including cash flow reports, budget requests, and expenditure summaries—and highlight findings for the CEO.

D. Business Communication

• Act as the official liaison between the CEO and directorates, divisions, and external partners.
• Manage strategic communication: letters, memos, briefings, and CEO meeting minutes.
• Maintain organized, structured, and well-documented communication flows.

E. Meeting & Decision Support

• Prepare the CEO's meeting agenda and supporting materials: background issues, objectives, risk notes.
• Record meeting decisions (decision log) and ensure follow-ups are properly monitored.

F. Governance & Confidentiality

• Manage CEO Office documentation according to corporate governance standards.
• Maintain confidentiality of all strategic information handled by the CEO Office.

G. Internal Management

• Supervise the work of the CEO's Secretary (if applicable).
• Ensure all CEO Office SOPs are consistently implemented.

REQUIRED COMPETENCIES

• Strategic thinking
• Project management
• Analytical ability
• Strong communication & influencing skills
• Business acumen
• Problem-solving
• Priority management
• High confidentiality & integrity
• Stakeholder management

QUALIFICATIONS REQUIRED
(Updated with Finance/Accounting)

Educational Background

• Bachelor's degree in
  Business Administration, Management, Economics, Finance, Accounting, Industrial Engineering
  , or related field.
• Master's degree (MBA or equivalent) is a plus.

Professional Experience

• Minimum
  4–7 years
  of experience in roles such as:
• Executive Assistant / Chief of Staff / PMO / Business Analyst
• Corporate Planning or Management Office
• Project management or cross-functional coordination
• Financial analysis, accounting review, or cash flow monitoring
  is a strong advantage.
• Experience working directly with C-level executives is highly preferred.

Technical Skills

• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and productivity tools.
• Familiarity with project management tools (Asana, Trello, Gantt charts, dashboards).
• Excellent command of
  Bahasa Indonesia and English
  (spoken & written).
• Ability to prepare strategic documents, executive summaries, presentations, and reports.
• Ability to review financial documents (cash flow, budget, expenditure) and provide key insights.

Behavioral & Leadership Qualities

• High level of professionalism, diplomacy, and discretion.
• Strong organizational and multitasking skills.
• Ability to work under pressure with tight deadlines.
• Structured, detail-oriented, and proactive.
• Strong interpersonal skills with the ability to influence stakeholders at various levels.
• Adaptable, with a problem-solving and solution-oriented mindset.