Property Manager

2 weeks ago

Jakarta, Indonesia Cushman & Wakefield Full time

**Job Title**

Property Manager
**Job Description Summary**

Responsible for the management of the Property Management staff as well as to oversee a significant portfolio or property and to serve as a point person on third-party relationships

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**
- Secure and coordinate related services with appropriate departments or outside organizations including, but not limited to, housekeeping, heating-ventilation-air conditioning, structural and architectural repairs, and maintenance of safety features; solicit proposals and/or bids from alternative service providers where appropriate and make recommendations for optimal selection.
- Determine priorities for the enhancement, repair and modification of building facilities and equipment; develop plans for enhancement as well as ongoing and preventive maintenance of facilities.
- Coordinate and supervise set-up and take-down of building areas, equipment and furniture.
- Prepare and update plans for response to and recovery from emergency and disaster conditions as pertaining to assigned building(s); lead and participate in implementation of emergency plans in appropriate situations.
- Analyze building conditions and assigned building management resources and prepare reports setting forth progress, adverse trends and appropriate recommendations and conclusions; advise other administrative officials regarding building conditions and utilization as affected by repair/maintenance/enhancement activities.
- Make work assignments and coordinate multiple maintenance trade activities where appropriate; recommend various personnel actions for assigned employees including, but not limited to, hiring, performance appraisals, promotions, transfers, and vacation schedules.
- Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
- Responding to problems and concerns, enforcing rules and regulation, mediating between tenants, building owner and building management.
- Follow up on account receivable; preparing legal notices; recommending legal action. (Rent Collection).
- Inspecting property; recommending maintenance and repairs; scheduling/supervising refurbishment; bidding vendor services; supervising vendors.
- Reviewing/approving each payable; preparing budgets and business plan; preparing forecasts; explaining variances. Doing due diligence and co-ordinate details of finance.
- Developing and implementing recommendations to position the Property at its highest and best use. Preparing and presenting periodic valuations of the Property, including yield and/or rate of return analysis and five to ten years cash flow projections.
- Knowing construction terminology and criteria for modifications; reading plans and value engineering construction bids, and co-ordinate of tenant and capital improvements, including property renovations

**KEY COMPETENCIES**

1. Communication
2. Customer Focus
3. Planning and Organizing
4. Building a Successful Team
5. Building Partnerships
6. Aligning Performance for Success
7. Strategic Decision Making
8. Managing Conflict
9. Delegating Responsibility
10. Facilitating Change

**IMPORTANT EDUCATION**
- Bachelor's degree in engineering or related disciplines areas preferred

**IMPORTANT EXPERIENCE**
- Minimum 7 years experiences in Property Management
- Proven track record in managing multiple projects preferred in managing the strata office/mall building.
- Extensive exposure to PM operations in Jakarta and through project assignment
- Proven experience in project budgeting, contract negotiations and scheduling

**SKILL AND KNOWLEDGE**
- Knowledge of property management and best practices
- Ability to work effectively under pressure
- Must be a strong individual contributor and team player with a “can do” attitude
- Ability to effectively manage multiple tasks and projects simultaneously
- Effective analytical techniques, strong listening and presentation skills
- Ability to present information to a diverse audience in a concise and thorough manner
- Communication (written and oral) and interpersonal skills

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