Employee Engagement Specialist

2 days ago

Jakarta, Jakarta, Indonesia CLO Virtual Fashion Inc. Full time

Job Overview

We are looking for a proactive Employee Experience Manager to help our workplace flourish in the Jakarta office. As a member of the People & Culture team, you will play a crucial role in aligning our Jakarta office with the company's mission and vision.

Responsibilities

  • Communication and Collaboration
  • Serve as the central communication hub between Jakarta office and other global offices facilitating seamless collaboration and information exchange.
  • Work closely with the People & Culture team and other stakeholders to design new, and improve existing, global people policies and practices.
    • HR Coordination and Employee Engagement
    • Facilitate the onboarding and offboarding processes to ensure a smooth transition for employees, including necessary documentation and compliance with labor laws.
    • Oversee the preparation and management of labor contracts and agreements to ensure compliance and alignment with organizational policies.
    • Organize and manage employee events, such as team-building activities, volunteer opportunities, and social gatherings, to strengthen interpersonal relationships and team cohesion.
      • Feedback and Analysis
      • Coordinate and analyze employee surveys to gather feedback on workplace satisfaction, identify areas for improvement, and track employee engagement trends.
      • Create viable solutions and gather stakeholder buy-in to implement effective changes based on survey results.
        • Payroll and Finance
        • Execute the full cycle of payroll functions, including monthly payroll, profit sharing, and final payment calculations in collaboration with the Finance team and payroll service provider.
        • Prepare and maintain comprehensive documentation related to budgeting, payroll, expense claims, and credit card receipts.
        • Facilitate communication with accounting firms for audits and financial reviews to ensure compliance and accuracy in financial reporting.
          • Facilities and Security Management
          • Manage equipment purchasing and onboarding, providing tailored setups for new employees.
          • Collaborate with the Security team on remote access, network improvements, and server room maintenance projects.
          • Handle security access management for the building, including logistics and delivery coordination.
            • Operations and Process Improvement
            • Regularly assess business operations processes and assist in streamlining them for increased efficiency, including managing rent-related contracts.

Requirements

  • 1 to 5 years of experience as HR & Administrative manager, HR Generalist, or any related roles.
  • Fluent in verbal and written Bahasa and English.
  • Reasonable understanding of Indonesia labor laws and practices.
  • Proven experience in payroll and benefits administration.
  • Experience in shaping and implementing company policies and welfare.
  • Strong interpersonal and relationship-building skills.
  • Agile, able to operate effectively in a commercial, self-starting manner, prioritizing what is critical, adapting to new situations as required.

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