Account Payable Officer

2 months ago

Jakarta, Indonesia Tada Full time

**Tada the Game-Changer in Loyalty and Retention**

**Who We Are?**

Tada is a B2B2C loyalty and rewards platform that helps businesses improve channel partner, customer, and employee retention, build loyalty, and drive growth. Founded in 2012, Tada offers unified solutions that create engaging and rewarding experiences.

As an Indonesian SaaS company with a global footprint, Tada has assisted 400+ local and international brands across various industries. Our game-changing loyalty solutions have also garnered numerous awards, solidifying our reputation as a leader in the sector.

**Job Opportunities**

Job Title: Account Payable Officer

Department: Finance, Accounting, Tax & Legal

Working Arrangement: On-site

**Information about the role**:
The Accounts Payable (AP) Officer is responsible for managing the organization’s vendor payments, ensuring accuracy, timeliness, and compliance with company policies and financial regulations. This role is essential in maintaining healthy relationships with vendors by processing invoices efficiently, managing payment schedules, and resolving discrepancies. The AP Officer also plays a key part in supporting cash flow management and contributing to operational efficiency through continuous process improvements and automation efforts.

**Key Responsibility**

Invoice Processing:

- Verify, validate, and process vendor invoices accurately and on time.
- Ensure invoices align with purchase orders, contracts, and company policies.

Vendor Payment Management:

- Schedule and execute payments to vendors in line with agreed terms.
- Monitor due dates to avoid delays and manage early payment discounts when applicable.

Journal Entries and System Updates:

- Record and post journal entries related to accounts payable transactions in the accounting system.
- Ensure all entries are accurate and comply with accounting standards and company policies.

Reconciliation and Reporting:

- Perform monthly reconciliation of vendor statements and resolve discrepancies.
- Assist in month-end and year-end closing activities related to AP.

Compliance and Documentation:

- Ensure AP transactions comply with internal policies and external regulations.
- Maintain accurate records and documentation for audit and compliance purposes.

Process Improvement:

- Identify opportunities to optimize AP processes and reduce operational costs.
- Contribute to automation projects to enhance payment processing efficiency.

**Requirements**:
**1. Technical Skills**:

- Accounting Systems: Proficient in using accounting software (e.g., Xero) for journal entries, invoice processing, and reconciliation.
- Microsoft Excel: Intermediate to advanced skills (e.g., pivot tables, VLOOKUP, and data analysis).
- Journal Entries: Strong understanding of how to post and reconcile journal entries accurately.
- Accounts Payable Process: In-depth knowledge of AP functions, including invoice validation, payment terms, and accruals.

**2. Core Competencies**:

- Attention to Detail: Ensures high accuracy in data entry, payments, and journal postings.
- Analytical Thinking: Able to identify and resolve discrepancies in invoices, payments, and vendor statements.
- Time Management: Effectively prioritizes tasks to meet deadlines, especially during peak periods.

**3. Interpersonal and Communication Skills**:

- Collaboration: Works effectively with vendors, procurement, and other finance team members.
- Problem Solving: Quickly resolves invoice disputes and payment issues with vendors.
- Clear Communication: Able to communicate financial information to non-finance stakeholders in a concise and understandable manner.

**4. Compliance and Process Improvement**:

- Regulatory Knowledge: Familiarity with tax regulations and compliance requirements related to vendor payments (e.g., VAT, withholding tax).
- Process Optimization: Experience in identifying inefficiencies and implementing improvements in AP workflows.
- Automation Tools: Exposure to automation tools or platforms to streamline invoice and payment processes

**Why You'll Love Working Here?**
- Sabbatical Program: Recharge with our 15-day sabbatical leave every three years, acknowledging that long-term work can be demanding
- Growth Opportunities: We support your learning and development aspirations, both within and outside our organization, aiming to nurture an entrepreneurial spirit in our team.
- Unique Work Environment: Experience the unique blend of a mission-driven digital company with the innovative mindset of a start-up, enriched by our presence since 2012.
- Engagement Department: Get involved to refresh your mind with exciting activities outside the work to do.
- Laptop Ownership/Allowance: Choose between a company laptop or a laptop
- Celebrate With Us: We love to celebrate work anniversaries and birthdays
- Learning and lots of it. We promote vertical and lateral movement. It’s not uncommon for Tayo (that’s what we call our team) to move divisions two or t

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