Corporate Secretary

2 weeks ago


Jakarta, Indonesia Odysee Group Full time

1. Manajemen Dokumen dan Arsip:

- Menyusun, menyimpan, dan mengelola dokumen penting perusahaan, termasuk surat-menyurat, laporan, dan kontrak.
- Memastikan semua arsip disimpan dengan rapi dan dapat diakses dengan mudah.
2. Pengaturan Jadwal:

- Mengatur jadwal harian, mingguan, dan bulanan bagi pimpinan atau tim manajemen.
- Mengkoordinasikan pertemuan, rapat, dan janji temu serta memastikan ketersediaan semua pihak yang terlibat.
3. Koordinasi Rapat:

- Mempersiapkan agenda rapat, mendistribusikan materi rapat kepada peserta, dan mencatat notulen rapat.
- Mengelola logistik pertemuan, termasuk pemesanan ruang rapat dan peralatan yang diperlukan.
4. Komunikasi:

- Bertindak sebagai penghubung antara pimpinan dan pihak internal maupun eksternal.
5. Manajemen Proyek:

- Membantu dalam perencanaan dan pelaksanaan proyek-proyek tertentu yang ditugaskan oleh pimpinan.
- Memastikan proyek berjalan sesuai dengan timeline yang telah ditetapkan.
6. Pengaturan Perjalanan:

- Mengatur perjalanan dinas, termasuk pemesanan tiket, hotel, dan transportasi lainnya
- Menyusun itinerary perjalanan dan memastikan semua detail perjalanan tersedia untuk pimpinan.
7. Pengelolaan Anggaran:

- Membantu dalam pengelolaan anggaran, termasuk pengeluaran harian dan pengajuan klaim biaya.
- Menyusun laporan pengeluaran dan memastikan keakuratan data keuangan.
8. Layanan Administratif Umum:

- Memberikan dukungan administratif lainnya yang diperlukan oleh pimpinan atau tim manajemen.
- Mengelola persediaan kantor dan memastikan kebutuhan kantor tersedia.

**Job Requirements**
1. Pendidikan dan Pengalaman:

- Minimal lulusan D3 atau S1 dari jurusan Sekretaris, Administrasi Bisnis, Manajemen, atau bidang terkait.
- Pengalaman kerja mínimal 1 tahun di posisi yang sama atau terkait, lebih disukai di lingkungan korporat.
2. Keterampilan Teknis:

- Mahir dalam penggunaan Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Memiliki kemampuan mengetik cepat dan akurat.
- Kemampuan dalam mengelola sistem manajemen dokumen dan arsip.
3. Keterampilan Komunikasi:

- Kemampuan komunikasi verbal dan tertulis yang baik dalam bahasa Indonesia dan Inggris.
- Mampu berkomunikasi dengan efektif dan profesional dengan berbagai tingkat manajemen.
4. Keterampilan Organisasi:

- Keterampilan organisasi yang kuat, dengan kemampuan untuk mengelola banyak tugas dan prioritas secara efektif.
- Kemampuan untuk bekerja dengan tenggat waktu yang ketat dan dalam lingkungan yang dinamis.
5. Kemampuan Analitis:

- Mampu mengidentifikasi masalah dan mencari solusi yang efektif.
- Memiliki perhatian terhadap detail dan mampu bekerja dengan akurasi tinggi.
6. Keterampilan Interpersonal:

- Memiliki sikap profesional dan mampu menjaga kerahasiaan informasi.
- Kemampuan untuk bekerja secara mandiri maupun dalam tim dengan baik.
7. Fleksibilitas dan Adaptabilitas:

- Mampu menyesuaikan diri dengan perubahan yang cepat dalam lingkungan kerja.
- Bersedia bekerja di luar jam kerja normal jika diperlukan.

Jenis Pekerjaan: Penuh Waktu, Kontrak

Pengalaman:

- Sekretaris: 1 tahun (Diwajibkan)

Bahasa:

- Bahasa Inggris (Diwajibkan)

Tenggat Lamaran: 14/10/2024


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