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Personal Assistant

4 weeks ago

Badung, Indonesia The Labyrinth Collective Full time

**Position Overview**:
**Key Responsibilities Creative Tasks**:

- Develop multimedia content for villa operations, including:

- A comprehensive **Villa Welcome Guide**.
- Engaging **social media posts** for villa promotion and maintaining active online engagement.
- Editing and enhancing videos (e.g., bike rides, promotional clips, drone footage).

**Management Tasks**:

- Respond to **villa inquiries** and ensure excellent **customer communication**.
- Oversee **villa supplies ordering** to maintain inventory levels.
- Coordinate **villa utilities** and manage vendor/maintenance relationships for repairs and other services.
- Maintain a **Villa Maintenance Calendar** to track scheduled and recurring maintenance tasks.

**Administrative Tasks**:

- Maintain an accurate **expense ledger**, including data entry of receipts.
- Organize and schedule **meetings** for internal and external coordination.
- Handle administrative processes for PMA-related filings, including:

- BPJS registrations.
- WLK and Gianyar Pajak reports and payments.
- Liaison with Notaris and accountant.

**Personal Assistance**:

- Provide personal support, including **shopping, reservations**, and other ad hoc tasks.
- Coordinate **transportation and travel arrangements**.

**Technical/Mechanical Tasks**:

- Oversee the maintenance and servicing of **bicycles and motorcycles** to ensure safety and functionality.

**Required Skills and Qualifications**:

- **Detail-Oriented**: Ensures accuracy and thoroughness in all tasks.
- **Strong Organizational Skills**: Ability to prioritize tasks and manage time effectively.
- **Resourceful and Creative**: Finds innovative solutions to challenges and enhances villa operations.
- **Intelligent and Eager to Learn**: Open to new knowledge and quick to adapt.
- **Fluent in Indonesian**: Strong verbal and written communication skills; familiarity with local cultural nuances is a must.
- **Local Knowledge**: Familiarity with the area and local vendors is advantageous.

**Education**:

- D1-D4 (preferred)

**Experience**:

- Personal Assistant: 3 years (preferred)

**Language**:

- English (preferred)
- Mandarin (preferred)