Finance Manager

5 days ago

Jakarta, Indonesia RTI International Full time

Overview:
**Research Triangle Institute (RTI) **has over 30 years’ experience assisting governments, communities, and the private sector. As a not-for-profit, independent research institute based in North Caroline, USA, RTI has roughly 6,000 employees with global experience implementing international development projects.

More than 1 billion people suffer from one or more **neglected tropical diseases (NTDs)**. A group of parasitic and bacterial diseases, NTDs cause severe disability among the worlds’ poorest people. Our NTD-fighting efforts focus on 13 countries in Africa, the Americas, and Asia, providing critical support for country-led journeys to self-reliance and the creation of sustainable NTD programs within robust and resilient health systems. As countries move closer to their NTD elimination goals, we are dedicated to strengthening national health systems to ensure that progress is sustainable. From technical assistance on policy and governance, and human resources, to support for domestic resource mobilization, we are working hand-in-hand with governments to integrate NTD priorities into routine planning, financing, service delivery, and monitoring.

This position will be based in Jakarta, Indonesia.

**Responsibilities**:
Under the authority of the Country Chief of Party (COP) and the Regional Financial Controller, the Finance Manager will be responsible for RTI accounting and financial management for the Act to End NTDs | East (Act | East) program, a USAID-funded project focusing on neglected tropical diseases elimination in collaboration with the Ministry of Health. The Finance Manager will ensure appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and forecasting, procurement, property management and other related financial tasks) are in place to properly disburse, account, budget, and report project funds in a timely and cost-effective manner. The Finance Manager must ensure that project implementation is done in an environment of strong controls and that the project complies with RTI and USAID rules and regulations and all applicable local laws.

**Financial Management**
- Ensure and promote compliance with RTI finance, accounting and procurement policies and procedures as well as local laws.
- Review, approve and pay out disbursements to vendors in a timely manner and ensure that all expenses are allowable, allocable, reasonable, and documented per RTI /USAID policy and have adequate support documentation.
- Oversee the preparation and submission of Act | East’s monthly expense reports in QuickBooks.
- Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.
- Manage the presentation, circulation, filing and archiving of accounting and financial documents as directed by the regional finance control.
- Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations.
- Facilitate monthly payroll, manage timesheet record, and responsible for maintaining staff leave balances.
- Manage and monitor performance of office petty cash system, supervise the management of cash available amount in safe, check balances, and ensure financial security instructions are followed.
- Assess monthly cash flow needs for the project and communicate cash requests to Home Office according to planned activities.
- Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, advise COP on changes in bank account signatories.
- Ensure bank reconciliations of all accounts are performed monthly and compliance issues addressed in a timely fashion and advise project leadership accordingly.
- Ensure that proofs of purchase are valid (contracts, orders, invoices, delivery receipts, etc.).
- Issue advances and ensure staff comply with RTI’s advance liquidation policies.
- Identify project financial risks and consult with the COP for rectifying these and, where necessary, seek regional finance controller support and/or home office support.

**Budget Management**
- Develop budgets for annual country work plan and budget and activity proposals according to project needs and USAID rules and regulations.
- Monitor Act | East spending on a regular basis and provide updates to COP and home office on local expenditures; analyze gaps between planned budget and actual expenses
- Prepare monthly forecast and pipeline estimates for the project.
- Utilize/review monthly financial monitoring tools (forecast, procurement tracker, activity tracker, etc.).
- Coordinate, consolidate and update projections on monthly, quarterly and annual basis in collaboration with in-country technical and operations staff.
- Travel to Act | East-supported districts for financial monitoring and oversight of program activities.
- Provide required orientation and guidance to staff on RTI finance policies

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