Jkt - Chief of Staff to His Majesty’s Ambassador

6 months ago

Jakarta, Indonesia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

**Main purpose of job**:
The British Embassy in Jakarta is part of a world-wide network of 270 Posts, representing British political, defence, economic, trade, and consular interests around the world. We are seeking a dynamic Chief of Staff to His Majesty’s Ambassador to support the Ambassador in delivering the Embassy’s business plan and objectives.

The jobholder will sit at the very heart of the Embassy operation, providing advice and guidance directly to the Ambassador on a wide range of issues, and helping to coordinate across Embassy teams to ensure decisions are implemented and instructions are followed. The job holder will need to engage with Indonesian ministries, agencies, politicians, businesses, embassies and well as UK government departments and regional hubs.

The Chief of Staff will be the central coordinator, the hub through which all parts of HMG on the platform work and the crucial communication channel for HoM and DHM between internal and external partners and stakeholders. This is a busy but exciting and hugely rewarding job, offering a real insight into high level decision-making and chance to suport the growing UK-Indonesia partnership.

The jobholder must have a professional and can-do approach, planning ahead and ensuring actions are followed-up, and that the Embassy governance functions are fully effective. The Chief of Staff will be supporting senior management decision making through the provision of briefings, presentations and the compilation of written reports with appropriate recommendations. Strong communication skills (English and Bahasa Indonesia) and in-depth analysis to identify the underlying issues are important. The role will involve some travel.

**Roles and responsibilities / what will the jobholder be expected to achieve**:
The main purpose of the role is to provide and oversee all aspects of the Ambassador’s professional “life support”, ensuring that appointments, events, briefing and administration are in place, with systems and processes running smoothly, to enable the Ambassador to perform effectively in his role.
- Be a contact point for the Ambassador in coordinating on policy and other related matters internally. Proactively advise on policy and management issues. In close liaison with the Ambassador and Team Leaders, commission and track actions, manage work priorities, communicate internally and with external counterparts. Prepare and do the quality control of briefing papers and visit programmes. Act as ‘Secretary’ to Embassy committees including issuing meeting notices, planning agendas, taking minutes, tracking follow up. Liaise with external partners, responding to invitations and correspondence. Involved in providing more complex information, negotiating changes, securing agreement to proposed actions and providing advice to senior grades on the effects of policy and operational changes. **(35%)**:

- Understand the complex Indonesian bureaucracy and key actors within the Indonesian government, politics and business. Set out an engagement strategy for the Ambassador across variety of sectors. Build and maintain a network of key contacts in private/executive offices and ministries through whom to access senior Indonesian politicians and business people. **(20%)**:

- Lead and manage the senior management support team including the Executive Assistant (EA) to the Ambassador, the EA to the Deputy Head of Mission and the Residence Manager (who in turn supervises the Residence staff). Liaise with the Ambassador’s Security team. Manage the Ambassador’s budgets (travel, entertainment and oversee Residence budget). Provide cover to the EA to the Ambassador and the EA to the Deputy in their absences. **(20%)**:

- Set out the Ambassador’s travel plan within and outside Indonesia. In collaboration with the EA to the Ambassador, manage the Ambassador’s schedule, outward visits and local events. Oversee programmes for visitors from London and overseas. Maintain a strategic overview of key priorities and upcoming issues (e.g. ministerial visits), ensuring a proactive and planned approach, with logistics, briefings and expectations set in a timely and professional manner. **(15%)**:

- Manage ad hoc projects in support of the Ambassador’s priorities; participate in the Embassy’s response to the crisis situation; help organise the annual King’s Birthday Party and other events as needed. **(10%)**

**Resources managed (staff and expenditure)**:
The Chief of Staff will oversee HMA’s budget and be a line manager to EA to HMA, Residence Manager and EA to DHM.

Essential qualifications, skills and experience 1
- Line management experience
- A self-starter, able to work independently and on their own initiative to deliver high quality work to tight deadlines
- Excellent communication and interpersonal skills, including both written and spoken (English and Bahasa Indonesia)
- A degree with five ye

  • Tax Staff

    7 months ago

    Jakarta, Indonesia PT Everseiko Indonesia Full time

    Tax Staff (Jkt) - Applicants should have sufficient qualification and relevant experiences in the respective fields "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan memungut biaya apapun dalam melakukan proses interview. Mohon segera melaporkan ke kami, jika pada saat Anda diundang untuk interview dan diminta untuk...

  • Account Receivable Staff

    7 months ago

    Jakarta, Indonesia PT Everseiko Indonesia Full time

    Account Receivable Staff (Jkt) - Applicants should have sufficient qualification and relevant experiences in the respective fields "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan memungut biaya apapun dalam melakukan proses interview. Mohon segera melaporkan ke kami, jika pada saat Anda diundang untuk interview dan diminta...

  • Assistant Chief Engineer

    3 months ago

    Jakarta, Indonesia Hilton Full time

    Assistant Chief Engineer With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels &...

  • Chief of Staff

    6 months ago

    Jakarta, Indonesia PT Tentang Anak Bahagia Full time

    **About Tentang Anak** Imagine a career where you play a pivotal role in ensuring the success and bright future of 80 million children in Indonesia. Tentang Anak is not just a company; it's a mission, a movement, and an opportunity to be part of something truly extraordinary. Our products are the one and only in Indonesia that are developed by experts,...

  • Workplace Ambassador

    6 months ago

    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Workplace Ambassador Work Dynamics - Integrated Facilities Management As the Workplace Ambassador, you will be in charge of one of the busiest places in the office—the front desk. Constantly on the go, you’ll give our visitors a warm welcome, and guide them and our employees along the way. In...

  • Chief Internal Auditor

    2 months ago

    Jakarta, Indonesia Association of Southeast Asian Nations Full time

    **Job Reference Number**: IAED/ADR/062 **Opening Date**: 21/10/2024 **Job Title**: Chief Internal Auditor **Closing Date**: 18/11/2024 The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace,...

  • Chief Internal Auditor

    4 weeks ago

    Jakarta, Indonesia Association of Southeast Asian Nations Full time

    **Job Reference Number**: IAED/ADR/062/R1 **Opening Date**: 22/11/2024 **Job Title**: Chief Internal Auditor **Closing Date**: 21/12/2024 The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards...

  • Chief of Internal Audit

    6 months ago

    Jakarta, Indonesia WeNetwork Asia Full time

    **About The Company**: Our Client is one of Indonesia's leading shipping and logistic company. The company is currently operating locally but with set target to expand their operation internationally. As Chief of Internal Audit, you will undertake all aspects of Internal Audit, Risk Management, Internal Control and Business Process Improvement **Job...

  • Chief of Party

    7 months ago

    Jakarta, Indonesia RTI International Full time

    Overview **Chief of Party, Act to End East, Indonesia** RTI’s Global Health Division currently has a staff of over 400 and works in over 25 countries. GHD implements broad-based programs in infectious diseases -specifically NTDs, HIV, and Malaria; Integrated Health; and Health Systems Strengthening. The division is currently looking for a Chief of Party...

  • Chief of Staff

    6 months ago

    Jakarta, Indonesia Hewlett Packard Full time

    **What a Chief of Staff does at HP**: - Identifies research, tools, and analysis required to achieve objectives for large, complex business strategy projects. - Structures analytical approaches and develops project strategies and tactics. - Develops recommendations for optimizing business and financial performance. - Manages large, cross-functional teams...

  • Deputy Chief of Party

    6 months ago

    Jakarta, Indonesia Palladium Group, Inc. Full time

    **Deputy Chief of Party - USAID/Indonesia Health Systems Strengthening Flagship Activity** **About Palladium**: Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and...

  • Chief of Party, Usaid/indonesia Mecla Activity

    2 days ago

    Jakarta, Indonesia LINC Full time

    **About LINC** **Purpose of Project** The overall purpose of the anticipated USAID-funded Indonesia Monitoring, Evaluation, Collaborating, Learning, and Adapting (MECLA) Activity is to enhance the efficiency, effectiveness, and transparency of the USAID Mission in Indonesia, its implementing partners (IPs), and stakeholders in achieving and reporting...

  • Deputy Chief of Party, Technical Implementation

    3 months ago

    Jakarta, Indonesia JSI Full time

    **Location**: Jakarta, Indonesia **Position Category**: Local hire, paid in country **Posting Date**: 09/23/2024 **Deadline Date**: Open until the position is filled. **Salary**: Commensurate with experience and location. **Description**: JSI Research and Training Institute, Inc. (JSI), a US-based public health management firm dedicated to providing...

  • Chief Technology Officer

    6 months ago

    Jakarta, Indonesia PT Max Interactives Technologies Full time

    Directs the company’s strategic direction, development and future growth. - Works in a consultative fashion with other department heads, such as marketing, production and operations as an advisor of technologies that may improve their efficiency and effectiveness. - Conducts research and case studies on leading edge technologies and makes determinations on...

  • Chief Executive Officer

    6 months ago

    Jakarta, Indonesia Boys & Girls Clubs of America Full time

    Overview: The Boys & Girls Clubs of Greater Anaheim-Cypress’ (BGCGAC) mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. You will be responsible for bringing this mission to life in this community, as you work to ensure that the kids and teens in your care...

  • Chief of Party

    2 months ago

    Jakarta, Indonesia Creative Associates International Full time

    Overview: **Location**: Tajikistan **Background**: Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the...

  • Chief of Staff

    4 weeks ago

    Jakarta, Indonesia Setara Networks Full time

    We at Indepay | Setara Networks are here to revolutionize the Indonesian payment ecosystem by introducing one click checkout services in order to make transactions zero-fee, instant, and rewarding for the consumer. On one side we’re working with financial institutes to enable real-time account to account transfers through our platform, and on the...

  • Chief of Party

    4 weeks ago

    Jakarta, Indonesia RTI International Full time

    Overview: RTI International is an independent, nonprofit research institute dedicated to improving the human condition. Our staff of nearly 6,000 works in more than 75 countries—tackling hundreds of projects each year to address complex social and scientific challenges on behalf of governments, businesses, foundations, universities, and other clients and...

  • Deputy Chief of Party Usaid Indonesia Monitoring

    3 months ago

    Jakarta, Indonesia Panagora Group LLC Full time

    **Deputy Chief of Party** **FULL-TIME |** **Indonesia** **Overview** This is a long-term position based in Jakarta, Indonesia, expected to start in mid-2025. The DCOP will work closely with the Chief of Party (COP) to ensure overall achievement of project objectives and work plan development, implementation, and monitoring. The DCOP will be responsible...

  • Deputy Chief of Party

    6 months ago

    Jakarta, Indonesia Banyan Global Full time

    Overview: Banyan Global is an international development consulting firm committed to improving livelihoods through market approaches for a broad and lasting impact. The firm is headquartered in Washington, DC with staff working in a number of developing countries. Banyan Global operates seamlessly within six practice areas: youth and workforce development,...