Sourcing Officer

2 weeks ago

Jakarta, Indonesia World Vision International Full time

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:
About Project:
Kolaborasi untuk Edukasi Anak Indonesia (KREASI), or Collaboration for the Education of Indonesian Children, is a program designed to accelerate the improvement of literacy, numeracy, and character education for preschool and primary school students in 8 districts across 4 provinces in Indonesia. The program is funded by the Global Partnership for Education (GPE) through the Multiplier Grant allocated for Indonesia, leveraging the investment of the Australian Government’s Department of Foreign Affairs and Trade (DFAT) for its INOVASI Phase 3 program.Wahana Visi Indonesia, in partnership with Save The Children Indonesia, will implement KREASI project in North Halmahera District. The program closely aligns with Indonesia’s national education goals, particularly the Merdeka Belajar initiative, which emphasizes essential and flexible learning processes tailored to each student's interests, talents, and needs, focusing on holistic, relevant, and sustainable education.

Job Roles

Provide sourcing of qualified vendors that can supply the Project needs and also implement procurement process alignment with Save The Children regulation and YWVI organization policy and standards. To support the procurement process at the sub-national levels and ensure procurement practice aligns with Save The Children and funding partners regulation and organization policy and standards.
- Strategic Development- With the approval of the district government and KREASI, identify potential partners in the district for specialized technical support to strengthen the quality of the program.-
- Facilitating Preparation of Annual Procurement Plan in cluster level in collaboration with Sourcing Coordinator Zone in East Indonesia.-
- Facilitate annual procurement planning sessions with key stakeholders.-
- Consolidate and report on the Procurement Plans.-
- Prepare Cluster Sourcing Plan aligned with KREASI Project and National Sourcing Plan.-
- Execute strategic and tactical contract in Provision at cluster level.-
- Implement strategic sourcing plan based on approved annual procurement plan at cluster level.-
- Support to develop Strategic sourcing plan based on Category based on Annual procurement plan.-
- Prepared and update supplier data base in regular basis.-
- Support to Develop procurement catalogue. Review and update Item Catalogue prior to the planning process activity. Advise and familiarize Operations with the use of the Item catalogue.-
- Source select and negotiate for the best purchase package in term of cost saving.-
- Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Zonal Procurement Coordinator.-
- Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Zonal office and NO and Assistance work relating to sourcing.-
- Preparation of Procurement Committee submission documents based on the direction given by the Zonal Procurement Coordinator.Resource Acquisition & Management- Looking opportunity to build strong and strategic relation with vendor at cluster level - to reduce tactical buying.- Capacity Building- Provide technical advice for AP team in developing procurement plan and implementation.-
- Provide capacity building on procurement system and mechanism at cluster level.-
- Build Capacity building as specific Subject Matter Expert [SME] to support Operating Model Implementation.- Accountability & Quality Assurance:
- Provide and consolidate cluster monthly procurement report to NO-
- Receive, Review and confirm Purchase Requisition from userWork together with technical person and or department to ensure procurement plan, to set supplier selection criteria and process is aligned with their needs-
- Conduct vendor evaluation.-
- Prepare document for Procurement Committee bidding process and schedule and send invitation.-
- Implement bidding process at cluster level as standard, include sending invitation to bid to vendor and prepare regret letter and confirm award to selected supplier.-
- Review all procurement document from AP which attached in the system before submit it to Finance.-
- Ensure vendor lists at cluster level are updated, reviewed and appraise

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